AP Supervisor

Job Description

Job Description

This opportunity is with a leading Data Center Solutions company experiencing rapid growth. They are responsible for ground-up construction of data centers and ongoing facility management.

Summary

The Accounts Payable Supervisor, Construction is responsible for overseeing the day-to-day operations of the construction accounts payable function, ensuring the accurate and timely processing of vendor invoices, subcontractor pay applications, and project-related payments. This role provides leadership to the AP team, maintains strong internal controls, supports month-end close activities, and partners closely with Construction Accounting, Project Management, Treasury, and vendors to drive efficiency, compliance, and process improvement.

Responsibilities

• Supervise daily construction accounts payable operations, including workload management, review, and support of AP team members.

• Oversee processing of high-volume vendor invoices, subcontractor invoices, and construction pay applications.

• Review invoices and payment requests for accuracy, coding, approvals, contractual compliance, and supporting documentation.

• Ensure payments comply with contracts, purchase orders, change orders, payment terms, retainage requirements, and other construction-specific payment processes.

• Partner with Project Managers, Construction Accounting, Project Controls, Treasury, and vendors to resolve payment and invoice discrepancies.

• Monitor AP aging, investigate outstanding items, and resolve discrepancies, duplicate payments, and reconciliation issues.

• Reconcile AP subledger activity to the general ledger and support vendor statement, bank, and account reconciliations.

• Coordinate accounts payable activities related to month-end and year-end close, audits, accruals, and reporting.

• Maintain vendor onboarding and master data processes while ensuring compliance with internal controls and approval requirements.

• Develop and enhance AP procedures, reporting, controls, and process improvement initiatives.

• Track AP metrics and operational performance, including invoice workflows, approval status, and aging reports.

• Coach, develop, and cross-train AP team members while promoting accountability and operational excellence.

• Support system enhancements and automation initiatives within NetSuite, Procore, Coupa, and other procure-to-pay platforms.

• Serve as a key contact for construction AP inquiries and special projects.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business, or a related field.

• 6+ years of progressive Accounts Payable experience.

• 2+ years of AP leadership, supervisory, or team lead experience.

• Experience supporting construction, engineering, real estate development, general contracting, data center construction, or other project-based industries strongly preferred.

• Strong NetSuite experience required; Procore and Coupa experience preferred.

• Knowledge of AP operations, reconciliations, month-end close processes, internal controls, and accounting fundamentals.

• Experience with construction invoices, subcontractor pay applications, retainage, change orders, and related payment workflows.

• Advanced Microsoft Excel skills and strong analytical, problem-solving, and organizational abilities.

• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.

• Excellent communication and collaboration skills with internal stakeholders, vendors, and leadership teams.

Equal Opportunity Employer

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. At TRC, we take pride in fulfilling our opportunity to add value to our client's business as their staffing partner, while working tirelessly to connect thousands of individuals each year with work opportunities where they can meet the needs of their families and have the potential to build their careers.