Grant Accounting Manager (HHS)

Quatrro Business Support Services is currently searching for an experienced, hybrid -based  Grant Manager for their Not-for-Profit division.   As the Grant Accounting Manager, you will partner with multiple Quatrro nonprofit clients in the social justice, advocacy, arts and culture, and community and economic development areas. 

Location: Hybrid, Chicago, IL.

preferably 3 days on site 

The Senior Accounting Manager serves as a key member of the Accounting team, providing advanced accounting client services and overseeing the work of accounting team members. This role ensures the accuracy and integrity of client financial reporting and supports and/or delivers full cycle accounting functions of multiple clients including but not limited to grant management, audit preparation, budgeting, projections, and financial modelling. The Senior Accounting Manager plays a crucial role in driving process improvements, fostering strong client relationships, and ensuring compliance.

We are seeking a detail-oriented and mission-driven Grant Accounting Manager to manage the financial oversight of federal and state grants within the Health and Human Services domain. This role is critical to ensuring compliance with the Illinois GATA framework, accurate vouchering, and timely reporting for grants administered in Chicago and across Illinois.

Job Duties: 

Maintain financial records for all federal and state grants, ensuring compliance with GATA, Uniform Guidance (2 CFR Part 200), and agency-specific requirements.

• Prepare and submit vouchers and reimbursement requests in accordance with grantor timelines and formats.

• Monitor grant expenditures and ensure alignment with approved budgets and allowable costs.

• Assist in the development and review of grant budgets, amendments, and cost allocations.

Direct Client Services (80-90%)

1. Serves as primary or secondary point of contact for complex client accounting needs, as assigned.

2. Oversees the preparation and review of financial statements, ensuring accuracy, timeliness, and compliance with GAAP and funder guidelines.

3. Supports the accounts receivable and accounts payable functions, ensuring proper coding, collections, payment processing, and reporting.

4. Supports the development of comprehensive organizational and grant budgets in collaboration with senior accounting staff and clients.

5. Provides strategic financial insights and recommendations to clients based on in-depth analysis of financial data and key performance indicators.

6. Leads the annual audit preparation for assigned clients, coordinating with auditors and ensuring the accuracy of financial documentation.

7. Ensures client compliance with all relevant financial regulations, including federal, state, and local funding requirements.

8. Manages the implementation and monitoring of internal controls to safeguard client assets and prevent fraud.

9. Evaluates and enhances financial processes and procedures for clients, leveraging technology and best practices to improve efficiency and effectiveness.

10. Supports the adoption of cost-saving measures and revenue generation strategies, including the identification of new funding opportunities.

11. Provides advanced technical accounting support, including guidance on revenue recognition, current and/or pending Accounting Standards Updates (ASU’s), and grant compliance such as but not limited to 2 CFR 200 compliance, as applicable.

12. Delivers financial presentations to Client Leadership such as the Executive Director and Program Director.

13. Fosters strong, collaborative relationships with key stakeholders at each client organization, serving as a trusted financial advisor.

14. Addresses complex client concerns and ensures timely and effective resolution.

Supervisory Responsibilities and Other Duties (10-20%): 

1. Oversees team deliverables.

2. Manages direct reports and provides mentoring, training, and professional development.

3. Reviews team performance and provides constructive feedback and signoff on individual development plans.

4. Engages and participates in the client’s community and mission through various means such as volunteer opportunities.

5.   Other duties as requested.

Qualifications: 

Required : Bachelor’s degree in accounting, ability to prioritize tasks, excellent interpersonal skills, advanced Excel skills, 2+ years of industry specific experience, business acumen, and ability to communicate with senior management/executives.

Industry Specific Matters (Required) :  

1  Industry Experience: ( HHS) Health and Human Services organizations, with a preference for experience with housing, mental health, or general human service organizations.

2    Grant Experience: federal grant administration/management experience, State of Illinois grant administration / GAT A experience.

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Quatrro Business Support Services is the market leader in providing cost-effective financial and accounting outsourcing solutions, technical support services and a range of affordable business support services for small and midsized businesses across many industries. We utilize best practices to streamline labor intensive processes, resulting in significant cost savings and improved business insight for our clients. If you are interested in joining a dynamic and rapidly growing team please apply today!