Controller / Office Management

Job Description

Job Description

We are seeking an experienced  Controller to oversee the accounting and financial operations of a privately held, multi-entity organization.

This position will serve as the primary day-to-day financial resource for ownership and will be responsible for financial reporting, cash-flow management, accounting oversight, debt and financing administration, and financial analysis.

Responsibilities

• Oversee accounting and financial operations for multiple related entities
• Manage and monitor cash flow and working capital
• Review outstanding obligations and recommend creditor/payment priorities
• Oversee accounts payable, accounts receivable, and general ledger activity
• Prepare and analyze financial statements and management reports
• Explain financial results, trends, discrepancies, and cash needs to ownership
• Manage month-end and year-end closing processes
• Monitor company debt, loans, and owner-funded financing arrangements
• Track loan advances, principal, interest, repayments, and balances
• Oversee inventory financing and related financial transactions
• Review intercompany transactions and reconciliations
• Develop budgets, forecasts, and cash-flow projections
• Establish and maintain accounting procedures and internal controls
• Provide financial direction and oversight to administrative/accounting support staff
• Coordinate with CPAs, banks, lenders, tax professionals, and other outside financial partners
• Advise ownership regarding financial risks, priorities, and corrective actions
• Assist the owner with all insurance, banking

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred
• Prior Controller, senior accounting, or comparable financial-management experience
• Strong knowledge of accounting principles, financial statements, cash-flow management, and general ledger accounting
• Experience with multi-entity privately held businesses preferred
• QuickBooks is helpful but must have advanced Excel/spreadsheet experience
• Strong analytical and problem-solving skills
• Ability to independently evaluate financial information and provide recommendations to ownership
• Excellent organizational, communication, and documentation skills

This is a hands-on Controller/office management position requiring both accounting expertise and the ability to analyze the overall financial condition of the businesses, manage competing financial obligations, and provide ownership with clear financial guidance.