Recruiting Coordinator - 25 hr./week Part Time

Recruiting Coordinator

Working at Evergreen Treatment Services makes a big difference in our community! ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• The Recruiting Coordinator role is part of the Human Resources team that supports ETS' mission through coordinating recruitment, candidate experience, onboarding, and hiring administration activities across the organization. This role serves as a key point of contact for candidates, hiring managers, and HR staff throughout the recruitment and onboarding lifecycle, in close partnership with the Sr. Recruiter/working closely with the Sr. Recruiter.
• This role makes a critical difference at ETS by ensuring an efficient, organized, and positive hiring experience while supporting timely staffing of critical positions. The Recruiting Coordinator manages job postings, applicant tracking activities, interview scheduling, offer administration, onboarding processes, compliance documentation, and workforce tracking systems.
• This position is part-time and paid for on a hourly basis. This position is non-exempt and is eligible for overtime pay.
• The position is hybrid with work generally performed Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility based upon organizational needs. The position is hybrid with the on-site location based out of our Administrative offices location in Seattle.

What you contribute to this role Responsibilities:

Help ETS succeed in carrying out our mission through working collaboratively with staff and leaders to attract, hire, and onboard qualified employees who support the organization's goals and values.

Assist with organization-wide initiatives that promote diversity, equity, inclusion, and belonging throughout recruiting and onboarding practices.

• Recruitment Coordination and Candidate Management (35%)
• Post and maintain active job openings across recruiting platforms and internal systems.
• Review incoming applications and support candidate screening processes.
• Maintain active position reports and recruitment tracking metrics.
• Coordinate candidate communications throughout the hiring process.
• Ensure candidate records are accurately maintained within the applicant tracking system.
• Interview Coordination (20%)
• Schedule first-round interviews between candidates and hiring teams.
• Coordinate second-round and panel interviews as needed.
• Manage interview calendars and logistics.
• Request and track interview feedback from hiring managers and interview team members.
• Serve as the primary point of contact for scheduling-related candidate inquiries.
• Offer and Hiring Administration (15%)
• Prepare and send offer letters to selected candidates.
• Coordinate offer approvals and documentation.
• Facilitate communication during offer discussions and negotiation processes.
• Ensure all pre-employment requirements are completed prior to hire.
• Onboarding and New Hire Experience (20%)
• Initiate background checks and monitor completion status.
• Initiate onboarding packets and required employment documentation.
• Complete onboarding tasks and coordinate new hire readiness activities.
• Provide onboarding communications and support to new employees.
• Coordinate New Hire Orientation acknowledgements and job description sign-off processes.
• Maintain the New Hire Tracker and ensure compliance with onboarding requirements.
• Compliance and Workforce Tracking (10%)
• Maintain driver reporting and related employment records as required.
• Ensure employment documentation is complete and accurately filed.
• Support audits and reporting requests related to recruiting and onboarding activities.
• Monitor compliance with organizational policies and hiring procedures.

General Requirements

• Additional duties as assigned.
• Maintain confidentiality of candidate and employee information.
• Participate in department meetings, training, and organizational initiatives.
• Local travel on behalf of the agency may occasionally be required.

Requirements

What you bring to this role Qualifications:

• Certifications are not required
• Education and/or Relevant and Lived Experience (if applicable):
• High school diploma or equivalent required.
• Associate's degree in Human Resources, Business Administration, or related field preferred.
• Minimum of two (2) years of administrative, recruiting, human resources, or customer service experience required.
• Experience coordinating interviews, onboarding activities, or employment processes preferred.
• An equivalent combination of education and experience may be considered.
• Knowledge and Skills:
• Have an understanding of racial justice and social equity and a commitment to helping create an equitable environment for all ETS clients and patients as well as fellow staff.
• Ability to establish and maintain effective working relationships with clients, patients, and staff from a wide variety of ethnic, socioeconomic, and cultural backgrounds.
• Ability to prioritize workload and daily activities and complete tasks in a timely and efficient manner
• Ability to set boundaries, resolve conflict and de-escalate issues
• Must be able to pass a Washington State Patrol criminal background check
• Strong interpersonal skills and verbal/ written communication skills.
• Flexible team player, with excellent attention to detail.
• Ability to maintain confidentiality and use discretion when handling highly sensitive information.
• Computer literate, with basic knowledge of Microsoft Office Suite (or equivalent suites such as Google Workspace), as well as a high level of initiative in keeping current with technological changes. Skills needed include basic functions such as utilizing MS Outlook email and calendaring programs (or equivalent) and sending attachments, using MS Teams or equivalent chat, call, and videoconference features, and navigating search engines such as Edge or Google and carrying out browser searches and website benchmarking steps.
• Understanding of diversity, equity, inclusion, and equitable hiring practices.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Exceptional customer service and relationship-building abilities.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong attention to detail and accuracy.
• Ability to work collaboratively with hiring managers, candidates, and employees across all levels of the organization.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and related business applications.
• Experience using Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS) preferred.
• Ability to manage calendars, coordinate meetings, and track multiple recruitment activities simultaneously.
• Ability to analyze and maintain recruitment and onboarding data, reports, and trackers.

Physical Conditions and Requirements:

• The employee may be exposed to illicit drug residues and fumes or other bio-hazardous materials when carrying out job functions. There is also potential for exposure to bloodborne pathogens. ETS will provide employees with appropriate training to limit the risk of exposure to bloodborne pathogens. Policies and procedures are in place addressing each item specifically.
• The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms and talk or hear; frequently required to stand, walk, and kneel; occasionally to climb balance, or stoop; rarely to crouch or crawl.
• The employee must occasionally lift and/or move up to approximately 30 lbs. Specific vision abilities required by this job include close, color, and peripheral vision and the ability to adjust focus. The noise level in the work environment is moderate.

Equipment Used:

• Applicant Tracking System
• Human Resources Information System (HRIS)
• Telephone and videoconferencing platforms
• Computer, photocopier, e-fax and/or fax machine