Legal Secretary - Civil Enforcement Division (Medicaid Fraud Unit)

Initial Posting Date: 05/26/2026 Application Deadline: 06/09/2026 Agency: Department of Justice Position Title: Legal Secretary - Civil Enforcement Division (Medicaid Fraud Unit) Salary Range: $3,952 - $5,458 Position Type: Employee Location: Portland, Oregon Job Description The Oregon Department of Justice, Civil Enforcement Division is seeking to fill a Legal Secretary position, in the Portland Legal Office for the Medicaid Fraud Control Unit. The Civil Enforcement Division is the civil law enforcement arm of the DOJ, but it also includes units that handle both criminal and civil matters - such as the Medicaid Fraud Unit (MFU). The MFU consists of a multi-disciplinary professional team including Investigators, Auditors, Attorneys, a Nurse Investigator and Data Analysts. The MFU conducts state-wide criminal and civil investigations and prosecutions of health care providers who fraudulently obtain payment through Oregon's Medicaid program and complaints of physical abuse, neglect and financial exploitation of patients in Medicaid funded long term care facilities or of Medicaid recipients in connection with the delivery of health care services. Legal Secretaries in the section provide a variety of clerically related services in direct support of agency programs requiring a thorough knowledge of programs and activities. This position provides support for the assistant attorneys general in preparing cases for trial. Responsibilities Access eCourt daily on filed criminal cases to determine action needed. Manage unit case files. Manage docket. Enter referrals. Assist unit staff in preparing and proofreading legal documents and communications. Manage staff calendars. File court documents. Required Experience Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens. Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software. Desired Skills, Experiences, and Attributes Demonstrate professional verbal and written communication skills. Experience with working independently, prioritizing own work and meeting time sensitive deadlines, at times with little notice and frequent interruptions. Legal experience in a litigation environment with a proficient knowledge of legal terminology. Ability to exercise judgment and discretion in applying laws and policies. Knowledge and understanding of the state court rules and procedures. Ability to maintain punctual and regular attendance. Able to lift and transport boxes or case files. Experience providing accuracy and attention to detail in work performance. Skilled in problem-solving and gathering information techniques. Must be skilled and able to exercise confidentiality with sensitive case information. Experience must include proficiency with word processing software and internet databases usage. Must have experience working in an open office environment with noise from ringing telephones, printers, copiers, telephone conversations and other office equipment. Benefits Exposure to a variety of operational areas within the Civil Enforcement Division (for those interested in future advancement opportunity). Future advancement opportunities within this or another state agency. An agency committed to equal opportunity and workforce diversity. Opportunity to expand your skills as a legal paraprofessional. Permanent, full-time employment in Portland, Oregon. Vacation, sick leave, 11 paid holidays a year, and special days off. Excellent medical, dental, and vision benefits. Pension and retirement programs. Endless peer and management support, and representation by the Service Employees International Union (SEIU). Opportunity to expand your professional skills. Equal Opportunity Statement Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity. #J-18808-Ljbffr