Data and Reporting Specialist

Data and Reporting Specialist Hybrid Remote/In-Person Full-Time (40 hours per week) Position in Castro Valley, CA (Non-Exempt) Reports To: System Administrator What You Will Do This position is a hands‑on role responsible for inputting a high volume of data from multiple sources, ensuring all necessary data is being entered and maintained, and assisting the Associate Director of Data and Reporting in reporting duties. The Data and Reporting Specialist also verifies and edits data as needed, follows up with staff regarding any irregularities or missing information, and prepares reports. Responsibilities Data entry into specified data systems for reporting requirements Routinely complete monthly reports, maintaining organization and documentation practices Assist System Administrator with quarterly, bi‑annual and annual reporting requirements including narrative writing, data entry, and communication with staff Assist staff with data system accounts and facilitate trainings on data system processes Verify and edit data across multiple systems as needed Log incomplete or missing items for correction by staff as needed Create and maintain documentation of processes and procedures Adhere to agency technology guidelines as well as legal and regulatory standards Actively participate in meetings with supervisor; attend all mandatory meetings including staff meetings and team meetings as requested by the supervisor Complete functional timesheets by assigned due dates in compliance with time allocations Actively participate in reflective supervision sessions Other duties as assigned Qualifications Someone with a high school diploma or GED Experience with HMIS strongly preferred Proficiency with Google Suite Interested in processing data for a nonprofit service agency Experienced in working in a mission‑driven organization with sensitive information Able to work closely with staff throughout all agency departments Ability to prioritize and complete tasks within established timeframes Ability to maintain confidentiality and integrity with data and comply with victim services laws Strong computer skills and the ability to enter data into a computer quickly and accurately Strong attention to detail and analytic thinking Able to complete a background check, fingerprinting (Live Scan), and all Community Care Licensing requirements Working Conditions This position is eligible for hybrid in‑person and remote work. Time spent on‑site versus remote working will be discussed and agreed upon with the supervisor. Staff must be available on‑site as necessary for business needs, stand for long periods of time, lift up to 25 pounds, and handle frequent interruptions while multitasking and managing stress. Local travel in the greater Bay Area may be required. Compensation and Benefits The pay scale for the Data and Reporting Specialist is $28.72–$31.74 per hour (non‑exempt). Full‑time, 40 hours per week, hybrid work with some days required in the Castro Valley office. Benefits available include medical, dental, and vision plans; life insurance; significant vacation, sick time, sabbatical; and immediate vesting in a 403(b) with a generous match. #J-18808-Ljbffr Ruby