SHOW COORDINATOR (18255)

Show Coordinator

La Mesa RV, a family owned and operated company founded in 1972, is recognized as a leader in the RV dealership industry. We are currently hiring a Show Coordinator for our growing team. You will be responsible for preparing, maintaining, and dismantling show sites at a variety of facilities.

Essential Duties and Responsibilities:

• Conduct pre-show site inspections to document existing conditions and identify potential setup challenges.
• Direct placement and organization of RV display units, ensuring manufacturer, product category, and model are arranged strategically and safely.
• Ensure all units are displayed neatly, with adequate spacing to prevent damage and allow customer access.
• Oversee setup of flooring, including installation of carpet and securing materials with appropriate tape, ensuring a clean and professional appearance.
• Coordinate delivery and placement of all vendor-supplied equipment (porta potties, lighting, generators, tents, furniture, etc.) and verify proper function upon delivery.
• Manage installation of signage, flags, banners, and other marketing materials to align with branding and event guidelines.
• For indoor events, collaborate with electrical contractors to ensure safe and efficient power distribution to units and equipment.
• Verify compliance with venue safety regulations regarding fuel levels, propane systems, and fire safety protocols; liaise with fire marshals as required.
• Set up and maintain office units, ensuring consistent power supply for electronics (AC, printers, credit card machines, etc.) and that safety standards are met.
• Troubleshoot basic IT and equipment issues related to computers, printers, fax, and payment systems.
• Monitor and replenish office and event supplies (contracts, paper, pens, toner, etc.) prior to and during shows.
• Ensure golf carts are available, operational, and charged/fueled daily.
• Supervise technicians to resolve unit issues during setup and throughout the event.
• Lead the detailing crew in cleaning and maintaining units during setup and show hours.
• Coordinate daily hospitality for sales teams (breakfast items, snacks, beverages, lunch supplies).
• Maintain clean and sanitary food and refreshment areas; manage restocking of ice, bottled water, and perishables.
• Oversee procurement and safe operation of on-site cooking equipment when applicable.
• Continuously monitor event grounds for cleanliness, ensuring a professional and presentable environment.
• Ensure accurate placement and distribution of promotional materials and pricing flyers in all display units.
• Secure all vehicles, units, and company property at the close of each day, confirming all electrical systems are safely powered down.
• Remain on-site until contracted security personnel arrive and verify the premises are secure.
• Audit inventory displays to confirm accurate pricing, MSRP labels, and compliance with company standards.
• Track sold inventory and coordinate replacement units as needed to maintain full displays.
• Coordinate post-show logistics, marking units for transport, verifying retractable equipment (awnings, slides, levelers) is safely stowed, and assisting transport crews.
• Oversee packing and transport of office materials, electronics, and marketing assets.
• Ensure recovery of all signage, flags, and marketing displays for future use.
• Coordinate vendor pick-up of rental equipment, verifying all items are returned in proper condition.
• Supervise final site cleanup, ensuring carpets and trash are removed and areas are left in satisfactory condition.
• Ensure timely breakdown and removal of all assets in accordance with venue contract requirements.
• Adhere to all labor policies, including mandatory breaks and timekeeping standards.
• Perform additional duties as assigned by management.

Qualifications:

• 3+ years of experience in event setup, logistics coordination, or facility management (RV or auto show experience preferred).
• Strong organizational and leadership skills, with ability to manage multiple teams and vendors simultaneously.
• Knowledge of basic electrical, mechanical, and safety protocols for event setup.
• Ability to troubleshoot light technical and IT issues (printers, power connections, computers).
• Excellent communication and problem-solving skills, especially under tight deadlines.
• Capable of lifting and moving materials up to 50 lbs and working outdoors for extended periods.
• Proven ability to maintain composure and professionalism in fast-paced environments.
• Familiarity with inventory tracking systems and report management.
• Valid driver's license with clean driving record (golf cart or light equipment operation experience a plus).
• Flexibility to travel and work evenings, weekends, and extended hours during show setup and breakdown.

If you are looking for a role within a growing industry and a company that offers a family focused, fun corporate culture, competitive pay, healthcare coverage, 401K, PTO, paid time off and so much more APPLY TODAY to learn more!

Come join our FAMILY - where our core values are Fun, Attitude, Make their day, Integrity, Listen and qualitY