Executive Assistant

Executive Administrative AssistantAres Management is seeking an Executive Administrative Assistant in Atlanta to provide coverage for our Public Investor Relations (IR) team.Primary Functions and Essential ResponsibilitiesAdministrative Responsibilities:Answer phones, assist with reception and phone coverage for other administrative staff in your group when necessary, conference call scheduling, correspondence, meeting scheduling, conference rooms, luncheons, file and data entryComplete monthly expense reports for senior leaders of the team in timely mannerServe as primary investor conference coordinator for Ares' executives and public IR teamWork across the global organization to arrange conference calls with the public IR team, business leaders and investorsCoordinate earnings calls with conference providers for three of Ares' publicly traded companiesRespond and organize tasks for all e-mails and calls for Ares' publicly traded companies, including routing to appropriate individuals on IR teamRespond to investor requests and maintain investor contact database in salesforce for all four of Ares' publicly traded companiesPlan and coordinate complex domestic and international travel arrangements, including airline reservations, private aviation, lodging and ground transportation for members of the group as requiredArrange and prepare all internal and external meeting information in outlook (i.e. name, time/date, company, agenda, etc.).Send out daily financial information and research notesBusiness Responsibilities:Assist in preparation of profiles, agendas, bios and any additional research and brief documentation required in advance of meetingsLiaise with other senior staff, coordinate team meetings and organize information for conferences including registrations, logistics, printing and shipping of materials, scheduling/call set upDistribute twice daily trading updates for equity and debt tranches of all Ares managed companies plus economic news and research summariesMaintain up-to-date meeting materials for existing and prospective investor meetings and work with team to actively seek updates to materials as necessaryScheduling webcasts, sending operator scripts, monitoring webcasts and printing materials for Earnings callsQualificationsEducation: Bachelor's degree or equivalent work experience requiredExperience Required: 7+ years of experience in an administrative role, preferably in financial services and/or exposure to business development/investor relationsGeneral Requirements:The ideal candidate should have the following:7 years or more of experienceFinancial Services experienceStrong phone etiquette and interpersonal communication skillsFamiliarity with financial termsCoordinate complex domestic and international travelExperience in Office 2007 (Excel, Word, PowerPoint and Outlook)Excellent writing and communication skills are requiredMust be very organizedTake detailed and accurate minutes at board of director/partner meetingsAbility to multitaskTechnology savvy and willing to learn new systems in a short period of timeCapacity to read and understand legal documents on a basic level (understand signature blocks)Ability to work extended hours (beyond 9:00AM-6:00PM) during busy seasonsReporting Relationships: Administrative ManagerCompensation: $65,000 - $80,000The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.