Student Records Evaluator

Student Records Evaluator

Open Only to Middlesex College Employees

SALARY: $52,052.00 Annually

OPENING DATE: 7/28/2026

CLOSING DATE: 8/18/2026 11:59 p.m.

UNIT: AFSCME Grade Level 8

DEPARTMENT: Registrar & Records

REPORTS TO: Registrar

PRINCIPAL RESPONSIBILITIES:

• Maintains and analyzes confidential student data.
• Identifies problems and discrepancies in student records and corrects as necessary.
• Evaluates based on established criteria, placement test exemptions based on prior coursework, and awards credit for prior learning in consultation with the academic departments.
• Updates student records with this information as applicable.
• Creates and maintains equivalency tables for transfer credit awards.
• Updates student program and changes to grades and academic status.
• Informs students about the status of prior learning evaluations and program changes utilizing Colleague's Degree Evaluation and Student Planning functions.
• Coordinates graduation clearance and the preparation of documents, diplomas, and publications for commencement.
• Assists at commencement and related events.
• Provides students with appropriate information about their records, assists them with registration/records updates, and makes appropriate referrals.
• Participates in meetings and conferences as assigned.
• Responds to telephone, email, and in-person inquiries with exemplary customer service following established standards and protocols.
• Utilizes a variety of technical applications (hardware and software).
• Prepares reports and correspondence as necessary.
• Performs other duties as assigned that are appropriate to the position.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent
• One (1) year work experience in a College Student Services Office
• Experience with Student Information Systems and Imaging Software
• Proficiency with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Associate Degree
• Excellent written and oral communication skills
• Demonstrated exemplary customer service experience
• Ability to use discretion and judgment
• Ability to work independently and within a team-oriented environment

SUPPLEMENTAL INFORMATION:

• SCHEDULE: Monday to Friday, 8:30 am 4:30 pm, with occasional evenings and weekends
• RETIREMENT: Pension Eligible
• Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.