Project Billing Coordinator

Project Billing Coordinator

Join a company that's built to last. Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They've built their reputation on quality, trust, and long-standing relationshipsand they're looking for a dependable administrative assistant to help keep operations running smoothly.

Why you'll love this role:

• Stable company with strong, supportive leadership
• Tight-knit, team-oriented culture where you're valued
• Opportunity to learn, grow, and expand your skills
• Variety in your dayno two days are the same

What you'll do:

• Support project managers with monthly billings, pay applications, and lien waivers
• Assist with job setup and work orders, including budgets, phase codes, and change orders
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
• Maintain accurate, organized project and job files
• Provide general administrative support to the project and office teams

What you bring:

• 2+ years of administrative experience (construction or trades experience is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Clear, professional communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Bonus points if you have:

• Experience supporting construction projects or working with subcontractors
• Familiarity with billing, compliance paperwork, or job costing

Don't meet every requirement? Apply anyway.

Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you're detail-oriented and enjoy supporting a team, we encourage you to apply.

Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable