Recruiting Assistant

Recruiting AssistantThe Recruiting Assistant works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview process and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting activities, maintaining accurate candidate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for someone who enjoys organization, thrives in a dynamic environment, and wants to broaden their experience within a top-tier talent acquisition function.ResponsibilitiesSchedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and up-to-date information.Confirm new hires in the recruiting systems and support the completion of related administrative steps.Provide timely follow-up correspondence to candidates via phone and email to keep them informed of their recruiting status.Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.Identify and recommend opportunities to improve the overall candidate experience and increase scheduling efficiency.Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition team.Collaborate with recruiters and internal partners to ensure a smooth and consistent process across all recruiting activities.Maintain a high level of professionalism and customer focus when interacting with candidates, hiring managers, and external partners.Essential SkillsAt least 1 year of experience as a recruiting coordinator or in a coordination-focused role.Experience working in recruiting, talent acquisition, or hiring support functions.Experience in administrative coordination or similar administrative support roles.Proficiency with Microsoft Word, Excel, and PowerPoint.Experience using applicant tracking systems (ATS) or similar recruiting systems.Strong scheduling skills with the ability to manage multiple calendars and competing priorities.Effective written and verbal communication skills.Bachelors degree.Additional Skills & QualificationsSuperb customer focus with a strong commitment to delivering a positive candidate experience.Excellent attention to detail and strong organizational skills.Strong oral and written communication skills, including professional email and phone etiquette.Ability to work effectively in a fast-paced, quickly changing environment.Comfort collaborating with internal and external stakeholders at various levels.Enthusiasm for supporting recruiting operations and helping build a high-performing organization.Work EnvironmentThe role operates within a fast-paced, dynamic recruiting organization that emphasizes collaboration, responsiveness, and a high level of service to candidates and hiring teams. You will work closely with recruiters, hiring managers, and other internal partners, primarily using applicant tracking systems, Microsoft Word, Excel, and PowerPoint to manage schedules, track activities, and maintain candidate records. The environment requires frequent context switching, quick responses to changing priorities, and comfort with handling multiple scheduling and coordination tasks simultaneously. Professional attire is expected when interacting with candidates and stakeholders, particularly during on-site or video-based interview coordination.Job Type & LocationThis is a Contract position based out of Seattle, WA.Pay and BenefitsThe pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Application DeadlineThis position is anticipated to close on Nov 13, 2026.Workplace TypeThis is a fully onsite position in Seattle,WA.