Revenue Operations Coordinator

Apollo Technical has an immediate need for a Revenue Operations Coordinator in the Irving, TX area.

Deal Qualification & Intake

· Serve as the first point of triage for all new opportunities, coordinating with Sales, Engineering, Operations, and executive leadership.

· Develop and maintain standardized qualification criteria and intake checklists to support consistent go/no-go decisions.

· Flag opportunities requiring additional scoping, specialized resources, or non‑standard terms before they advance in the pipeline.

· Verify deal fit, including geographic alignment, system compatibility, and margin considerations.

Deal Desk Management

· Own and manage the end‑to‑end deal desk process from opportunity creation through contract execution.

· Track and manage pricing approvals, discount requests, exception handling, and internal sign‑off requirements.

· Maintain deal desk documentation including escalation paths, approval workflows, and exception logs.

· Partner with Finance to validate deal economics, margin analysis, and billing alignment.

· Ensure CRM data integrity, including accurate stage progression, close dates, and deal details.

Pipeline Tracking & Contract Coordination

· Monitor all active opportunities and maintain real‑time visibility into pipeline status, blockers, and close timelines.

· Track contract workflows with Legal, including redline progress, negotiation items, and projected execution timelines.

· Escalate stalled deals and coordinate cross‑functional resolution.

· Maintain a detailed deal log of milestones, decisions, and stakeholder actions.

· Coordinate with Legal on documentation needs including NDAs, MSAs, SOWs, and change orders.

Sales Operations & Timeline Coordination

· Lead weekly pipeline reviews, deal stage checkpoints, and forecast cadence.

· Coordinate proposal timelines, ensuring alignment across Sales, Engineering, Operations, and Legal.

· Support Sales leadership with pipeline analytics, conversion metrics, win/loss analysis, and cycle-time reporting.

· Identify operational bottlenecks and recommend process improvements to accelerate time-to-close.

· Support post‑signature handoff to project management, ensuring complete and accurate transition.

Reporting & Visibility

· Build and maintain dashboards and reports that provide timely visibility into deal progression and revenue forecasts.

· Prepare weekly and monthly pipeline summaries for executive review, highlighting risks and upcoming closes.

· Track and report KPIs such as deal velocity, stage conversion rates, average deal size, and forecast accuracy.

· Maintain historical pipeline data for trend analysis, capacity planning, and strategic initiatives.

Qualifications:

· 3+ years in revenue operations, sales operations, deal desk, or a similar commercial coordination role.

· Proven experience managing complex deal pipelines across multiple teams.

· Strong CRM expertise (HubSpot or similar) with demonstrated data hygiene proficiency.

· Exceptional organization and multitasking capability in a fast-paced environment.

· Excellent written and verbal communication skills for cross-functional coordination.

· High attention to detail with consistent accuracy in reporting and documentation.

Experience:

· Experience supporting high-growth organizations with rapidly scaling processes.

· Industry background in automation, construction, facilities, or technical/industrial services.

· Experience using contract management tools or legal workflow systems.

· Demonstrated success in building or maturing a deal desk function.

· Proficiency with Excel, analytics tools, or CRM report-building.