Operations Specialist

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for supporting Post Acute Care Management day-to-day operations within the organizations administrative functions ensuring efficient workflow and compliance with organizational policies. Works closely with various inpatient and ambulatory departments and skilled nursing facilities to streamline processes resolve operational issues and contribute to the overall success of hospital initiatives. This role requires a strong understanding of administrative procedures problem-solving abilities and the capacity to manage multiple tasks simultaneously.

Essential Functions:

-Coordinate and support administrative operations to ensure efficient workflow.
-Assist in the development and implementation of Post Acute Care Management process improvements to enhance operational efficiency.
-Collaborate with different departments and skilled nursing facilities to resolve operational issues and ensure alignment with organizational goals.
-Prepare dashboards reports and documentation to support decision-making and track operational performance.
-Maintain records and ensure compliance with hospital policies and regulatory requirements.
-Provide administrative support for special projects including research data collection and project coordination.
-Communicate effectively with staff and stakeholders to ensure the smooth operation of hospital services.
-Monitor and manage office supplies equipment and other resources to support daily operations.
-Assist in the onboarding and training of new staff to ensure smooth integration into the organization.

Qualifications

Qualifications:

• Bachelors Degree in Business Administration Healthcare Administration or related field of study required
• 2 years of experience in an administrative or operational support role required
• 1 years of experience in a healthcare (ambulatory or hospital) setting strongly preferred.

Additional Knowledge Skills and Abilities:

- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Analytical skills to assess operational processes and identify areas for improvement. Excellent communication skills both verbal and written to interact with staff and stakeholders.
- Proficiency in Epic Microsoft Office Suite Tableau and other relevant software tools.
- Strong problem-solving abilities to address operational challenges and implement solutions.
- Ability to work independently and as part of a team in a fast-paced environment.

Additional Job Details (if applicable)

Schedule and Work Model:

• Full-time Monday through Friday standard business hours.
• Hybrid work model: Must be flexible to be on-site approximately 2 times per week at Assembly Row in Somerville MA or at medical offices as far north as Dover NH and as far west as Northampton MA.
• On remote workdays employees must use a stable secure and compliant workstation in a quiet environment. Teams video is required and must be accessed using MGB-provided equipment.

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$53040.00 - $75888.80/Annual

Grade

5

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework

At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.

Required Experience:

IC