Grant Program Coordinator - ORR/ACF

Job Description

Job Description

The Grants Administrator I supports the administration, performance monitoring, compliance oversight, and continuous improvement of federal discretionary grant programs. This role contributes to pre-award and post-award activities by coordinating grant processes, maintaining records and schedules, reviewing recipient performance, analyzing program and financial information, and preparing reports and recommendations. The Grants Administrator serves as a liaison among federal staff, grant recipients, subject matter experts, technical assistance providers, and internal teams to facilitate effective program implementation and timely completion of grant requirements.

The position uses practical project management tools to organize grant administration workflows, monitor deadlines and deliverables, coordinate stakeholders, document decisions and action items, identify risks, and support quality and process improvement. The Grants Administrator also helps develop grant guidance, technical assistance resources, data-informed recommendations, and operational solutions that strengthen recipient performance and compliance.

Essential Job Functions

Grant Administration and Program Oversight

• Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities.

• Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials.

• Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations.

• Prepares decision packages, approval documents, and other grant administration records.

• Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables.

Grant Operations and Project Coordination

• Develops work plans, implementation schedules, dashboards, status reports, and review calendars.

• Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams.

• Facilitates meetings, review panels, working sessions, and client briefings.

• Tracks milestones, deliverables, risks, issues, decisions, and action items.

• Supports quality assurance, process improvement, and effective execution of grant administration activities.

• Identifies and monitors program, compliance, financial, and performance risks.

• Maintains risk assessments, issue logs, mitigation plans, and corrective action trackers.

Performance Monitoring and Compliance

• Reviews recipient performance, financial, and monitoring reports to assess progress and compliance.

• Tracks corrective actions and follow-up activities through resolution.

• Develops dashboards, reports, presentations, monitoring summaries, issue logs, and recommendations for federal staff.

• Collects, validates, analyzes, and reports grant performance, financial, and operational data.

Program Support

• Identifies recipients requiring technical assistance and coordinates support strategies with technical assistance managers.

• Supports webinars, communities of practice, workshops, and other learning events.

• Assists federal staff in improving recipient performance and program effectiveness.

Stakeholder Engagement and Communications

• Builds and maintains relationships with federal staff, recipients, contractors, and partners.

• Facilitates recipient discussions regarding implementation, performance, and technical assistance needs.

• Coordinates grant communications, reporting activities, and stakeholder engagement efforts.

• Develops meeting summaries, decision logs, briefing materials, and executive communications.

Minimum Job Qualifications

Education

Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field.

Experience

• Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field.

• Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities.

• Experience developing reports, presentations, dashboards, and executive briefings.

• Experience facilitating meetings and managing grant administration or program workflows.

Knowledge

• Familiarity with project coordination, quality assurance, change management, and process improvement practices that support effective grant operations.

Competencies:

• Microsoft Office 365 Suite

• Work management and tracking platforms such as Smartsheet, Monday.com, Jira, Microsoft Project, Planner, or similar systems.

Location: Remote with the consideration that if a candidate lives within a 50-mile radius of our North Bethesda or San Mateo offices, employment will be considered hybrid.

Security Clearance: May vary based upon assignment

Physical Requirements:

• Ability to sit for prolonged periods at a desk or computer workstation.

• Regularly uses a computer, keyboard, and mouse.

• Normal or corrected vision to read documents, view computer screens, and perform tasks that require visual accuracy.

• Ability to hear and understand spoken information in person and over the phone.

• Minimal lifting and carrying may be required, typically light office supplies or documents.

• Ability to move within the office environment to access equipment, files, and interact with colleagues.

• Ability to handle occasional stress related to deadlines, workloads, or challenging tasks.

PREFERRED JOB QUALIFICATIONS:

Experience:

• Master's degree in Public Administration, Public Health, Public Policy, Business Administration, Social Work, Project Management, or a related discipline.

• Relevant grants management, federal financial assistance, program administration, or project management certification.

• Experience supporting federal grant programs and performance monitoring activities.

• Experience supporting HHS, ACF, HRSA, SAMHSA, CDC, ACL, or other federal grant-making agencies.

Knowledge:

• Knowledge of federal grant administration principles, grant lifecycle activities, recipient monitoring, and documentation requirements.

OTHER DUTIES AS ASSIGNED:

These requirements are not the exclusive standards for this position and will not be the sole basis for any subsequent employee evaluations. This role will follow any other instructions and perform any other related duties as may be required by the supervisor. This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.

This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.

APPLICATION INFORMATION:

If you meet the minimum requirements for this position, please click on the "Apply" link posted below and complete the application. Please include cover letter, resume, and at least (3) professional references.

Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO" poster at EEOPost.pdf. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at View email address on us.fitly.work and let us know the nature of your request and your contact information.