Administrative Assistant/Receptionist

Job Description

Job Description

The Administrative Assistant/Receptionist will serve as the welcoming face and organizational backbone of the office, supporting multiple departments under the guidance of the Office Manager. This role requires handling front desk duties, managing schedules, and maintaining smooth office operations through efficient document and correspondence management. Working flexible hours on a rotating shift pattern, the assistant will utilize various tools including Microsoft Office, Google Workspace, and proprietary CRM systems to ensure seamless communication and coordination across the team.

Responsibilities

• Perform reception duties including greeting visitors and managing phone calls
• Manage scheduling and calendar coordination for multiple departments
• Handle correspondence and prepare documents accurately
• Input and maintain data records consistently
• Organize and manage physical and digital files
• Provide customer support by addressing inquiries promptly
• Coordinate office activities to maintain smooth operations

Preferred Qualifications

• 1+ years experience in administrative support
• High school diploma or equivalent
• Proficient in Microsoft Office Suite and Google Workspace
• Experienced in calendar management and data entry
• Strong communication and organizational skills
• Excellent customer service and multitasking abilities
• Effective problem-solving skills