Staff Scheduler - Maddison, WI

Staff Scheduler

The Staff Scheduler is responsible for managing and coordinating the scheduling of Direct Support Professionals (DSP) across designated homes and programs. This role ensures that staffing levels are maintained in accordance with company policies, regulatory standards, and client needs. The Staff Scheduler works closely with Care Team Managers (CTM), Program Directors (PD), and various departments to ensure efficient and effective staffing solutions.

Always be compliant with all company and regulatory policies and procedures.

Collaborate with Care Team Managers (CTM) and Program Directors (PD) to schedule DSPs for shifts, training, and job shadowing opportunities.

Assist in creating staffing solutions and resolve scheduling conflicts or issues as they arise.

Provide support for special projects and administrative tasks as needed.

Oversee the efficient use of the Scheduling Application to maintain accurate and timely scheduling.

Engage with CTMs and PDs to ensure compliance with scheduling standards and client needs.

Work closely with admissions, finance, recruiting, and operations teams to ensure staffing needs are met across all homes.

Provide support for individual staff needs across the state of Michigan (designated area).

Monitor staff allocation to reduce overtime and turnover rates, ensuring cost-effective staffing solutions.

Collaborate with executive management to strategize labor and payroll efficiencies.

Assist with filling shifts in homes as necessary to maintain service levels.

Must be compliant with company and regulatory policies and procedures.

Preserve and protect the privacy, confidentiality and security of all medical records, proprietary and other confidential information relating to Beacon Specialized Living, its Individuals, Team Members, activities and affiliates, in accordance with all applicable laws (especially HIPAA) and contract terms.

Promote Beacon in a positive manner and lead by example, modeling our core values in everyday behavior.

Understand how to approach and communicate with everyone at all levels.

Treat everyone with dignity and respect while responding to their needs.

Maintain and sustain a safe community environment and workplace.

Follow Beacon's policies, procedures, and manuals.

Cooperate with Beacon Specialized Living, the Department of Human Services (DHS) staff or any other regulatory body during any inspection, investigation or inquiry.

Accept other duties as assigned.

In addition to evaluating your work performance you will be evaluated for the following work behaviors:

Job Knowledge: Depth and breadth of knowledge supporting our organization goals.

Quality of Work: Freedom from errors and mistakes, timeliness. Accuracy, quality of work in general.

Quantity of Work: Work output of the employee.

Reliability: The extent to which the employee can be dependent upon to be available for work, do it properly, and complete it on time. The degree to which the employee is reliable, trustworthy, and persistent.

Initiative and Creativity: The ability to plan work and to go ahead with a task without being told every detail and the ability to make constructive suggestions.

Judgment: The extent to which the employee makes decisions which are sound. Ability to base decisions on fact rather than emotion.

Cooperation: Willingness to work harmoniously with others in getting a job done. Readiness to respond positively to instructions and procedures.

Compliance: Always be compliant with all company and regulatory policies and procedures.

Attendance: Faithfulness in coming to work daily and conforming to scheduled work hours.

Planning and Organizing: The ability to analyze work, set goals, develop plans of action, utilize time, and delegate work as appropriate. Consider the amount of supervision required and the extent to which you can trust employees to carry out assignments conscientiously.

Directing and Controlling: The ability to create a motivating climate, achieve teamwork, train, and develop, measure work in progress, and take corrective action.

Decision Making: The ability to make decisions and the quality and timeliness of those decisions.

Problem Solving: The ability to assess a problem, identify options or solutions, formulate a plan, execute the plan, and achieve and sustain positive outcomes.

Embrace, support, and manage the business in accordance with Beacon's Mission and Core Values.

Bachelor's degree in a related social science discipline is preferred.

Experience with complex scheduling with non-exempt employees.

Proven experience in scheduling, staffing, or administrative support.

Strong organizational and problem-solving skills.

Excellent communication and interpersonal skills.

Ability to work collaboratively across departments.

Knowledge of relevant scheduling software and tools.

Understanding of labor laws and regulations, particularly in healthcare or similar fields.

Ability to work independently and manage multiple priorities effectively.

Must pass criminal background check.

Must possess a valid Driver's License.

Proficient in speaking, reading and writing the English language.

Approved by state, federal and government entities to work within BSLS programs.

Ability to use office equipment, including BSLS information technology systems.

Must be able to communicate and function in an interdisciplinary team.

Strong computer skills utilizing various software programs and applications.

Excellent oral and written communication skills.

Ability to create professional employee communication materials.

Capable of working well with all levels of the organization.

A professional demeanor.

Demonstrated ability to multi-task.

Ability to work with little daily supervision.

The majority of the job duties can be completed in an office, with occasional on-site visits to Beacon locations as needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

This is a full-time position. This position includes nightshifts, weekends and holidays.