Senior Payroll Administrator

Payroll Administrator

The Payroll Administrator is responsible for the accurate and timely administration of payroll and payroll-related programs, including ADP maintenance, payroll audits and reconciliations, employee payroll support, and administration of 401(k), HSA, and other payroll deductions. Working closely with Human Resources, Finance, employees, and third-party vendors, this role helps ensure compliance with applicable regulations, maintains the integrity of payroll and benefit transactions, and supports uninterrupted payroll operations through strong process controls, reporting, and business continuity support.

Responsibilities include:

• Process weekly and bi-weekly payroll accurately and timely in accordance with company policies and payroll schedules.
• Maintain employee payroll records and ensure data accuracy within ADP.
• Review, audit, and reconcile payroll transactions, earnings, deductions, taxes, and benefits.
• Administer payroll-related programs, including 401(k), HSA, garnishments, direct deposits, and other employee deductions.
• Coordinate payroll deductions and funding with benefit and retirement plan vendors.
• Respond to employee payroll inquiries and resolve payroll-related issues in a timely and professional manner.
• Support payroll tax reporting and ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll reports, reconciliations, and documentation for Finance, Human Resources, audits, and regulatory requirements.
• Monitor payroll processes and identify opportunities to improve accuracy, efficiency, and internal controls.
• Assist with ADP administration, system maintenance, testing, and implementation of system updates.
• Maintain confidential employee payroll and compensation information with the highest level of discretion.
• Develop and maintain payroll procedures, process documentation, and training materials.
• Partner with Human Resources, Finance, and external vendors to ensure accurate payroll and benefits administration.
• Serve as a backup resource for critical payroll functions to ensure business continuity during absences, transitions, or staffing changes.
• Support year-end payroll activities, including W-2 processing, audits, and compliance reporting.

Required experience includes:

• 3-5 years of payroll administration experience, including multi-state payroll processing.
• Experience with ADP Workforce Now or similar payroll/HRIS systems.
• Knowledge of payroll tax regulations, compliance requirements, and payroll audits.
• Experience administering 401(k), HSA, garnishments, and other employee payroll deductions.
• Proficiency in Microsoft Excel and payroll reporting/reconciliations.
• Strong attention to detail, organizational skills, and ability to maintain confidentiality.
• Ability to manage multiple priorities and meet critical payroll deadlines.
• Experience partnering with HR, Finance, and external vendors to support payroll and benefits administration.
• Experience with year-end payroll processing, W-2 preparation, and process improvements.

Travel requirements: Up to 10% travel may be required. Physical requirements include walking for prolonged periods, frequent bending, climbing, rotating, squatting, reaching, kneeling, or stooping, lifting up to 25 pounds, and periods of computer use. Employees may be frequently exposed to heat/cold, heights, gases, vibration, dust, chemicals, odors, dampness, fumes, and noises. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

What's nice about working for Rochester:

• Comprehensive Health Insurance
• Paid Time Off and Holidays
• Life, AD&D, short/long term disability insurance
• Casual workplace with an unbelievable feeling of energy
• 401K Retirement program with company match

Rochester Sensors is an equal opportunity-affirmative action employer and considers all qualified applicants for employment based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, age, disability, sexual orientation, gender identity or expression, marital status, past or present military service or any other status protected by the laws or regulations in the locations where we operate.