Administrative Coordinator

Administrative CoordinatorThe Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.This role supports both residency program administration and clinic operations. Responsibilities include tracking and managing resident educational requirements, coordinating medical student onboarding, maintaining program data and records, and providing administrative support to learners and faculty. The role also serves as a Patient Service Representative (PSR), supporting front-office clinic operations, patient scheduling, registration, patient outreach and customer service. Approximately 50% of the position is dedicated to residency and medical education support, with the remaining 50% focused on clinic operations and patient-facing services.Essential FunctionsThe Administrative Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives. Work is generally focused within a department or local service line.The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties."SkillsDepartment ManagementCalendar ManagementTravel and Expense ManagementSchedulingMeeting ManagementOutstanding Organizational AbilitiesAnswering TelephonesPeople ManagementOffice AdministrationOrganizingRequired QualificationsDemonstrated organizational skills and attention to detailDemonstrated experience managing schedules, correspondence, remote and in-person meetingsDemonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammarPreferred QualificationsExperience in an office setting supporting a leader or departmentExperience working in a healthcare settingExperience with spreadsheets and presentation softwareCustomer service experienceTravel/expense managementStrong experience using EPICProficient using EXCELPhysical RequirementsOngoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.Location: Saint Joseph HospitalWork City: DenverWork State: ColoradoScheduled Weekly Hours: 40The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $22.39 - $34.06