Compliance Specialist - LA Region

Overview Under the supervision of the Regional Compliance Director, Compliance Specialist determines initial eligibility on affordable housing programs and determines ongoing eligibility of program participants and ensures compliance with requirements imposed by Tax Credit, HUD and other regulatory agencies. Perform on-site audits, prepares for MOR's, assists on marketing plans AFHMP; interacts with Regional Office staff and Property staff. Assists the Company with special projects; the development of organizational policies and procedures related to property management compliance and assists in implementing these policies and procedures. It is necessary for the position to travel independently to various locations on a regular basis in the most time efficient method possible, usually by personal automobile. On occasion (approximately once a quarter), a visit to sites in Southern California may be required. Responsibilities Ability to effectively and professionally interact and communicate with your supervisor, managers, other employees, residents, senior staff, owners, government agencies, sponsors and clients. Implement compliance tracking/reporting systems/processes to monitor compliance with all applicable laws and regulations governing all assign properties Keep current on all updates and changes in Tax Credit, HUD and other affordable housing programs. Schedule and coordinate on-going file reviews and audits: testing verification of tenant income, testing periodic tenant recertification to ensure compliance with Tax Credit/HUD and verifying compliance with fair housing standard. Ensures compliance requirements in a timely manner as outlined in regulatory agreements, contracts, company policies and procedures and federal, state and local laws are adhered to at all times. Implement on-site file audit procedures to ensure compliance with regulatory agreement for each property. Work with Managers, Regional Managers, and Directors to ensure that all HUD move-in tenant files are in compliance. Ensure accuracy and completeness of all HUD, Tax Credit and other required forms. Prepare reports of findings, identify corrective actions, and assist in making corrections or clarifications to the file consistent with governing agencies and company policies. Provides training and consultation on the process and programs related to compliance. Helping to create and participate in staff training about LIHTC/HUD regulations and other related issues to make certain that properties are operating and recording in the right manner. Respond to compliance related questions from regional personnel. Assess and make recommendations to the Compliance Managers, Compliance AVP, Director, Regional Manager and Vice President regarding training needs for Property Managers and Occupancy Specialist. Maintains compliance databases to include tracking regulatory agreement details per property, inspection trends, MOR, REAC, etc. Understand and help prepare properties for Management and Occupancy Reviews (MOR) Understand HUD Form 9834 Reviews and works with JSCO's Document Information Specialist on 1) how to apply for access rights to the EIV system as an EIV Coordinator or an EIV User, 2) how to obtain a Web Access Secure System (WASS) User ID and/or WASS Coordinator role, 3) how to assign the EIV Housing Coordinator (HSC) or Contract Administrator Coordinator (CAC) role to an EIV Coordinator's contract(s) and/or property(is) in WASS, and 4) how to get certified in EIV to complete the process for gaining access. EIV Coordinators should refer to the "Enterprise Income Verification (EIV 8.1) System External User Administration Manual for Multifamily Housing Programs" for complete guidance on how to grant EIV access to their EIV Users. Maintains access and follows security training requirements to have access to all properties listed on EIV for the regional office. Track EIV Monthly Reports, Security Tests, and Authorizations Forms. Coordinate with Corporate Office to update EIV requirements with Owner Authorizations. Understands and implements all EIV Policies and Procedures required by HUD and JSCo throughout the region. Work in Boston post with notices, vouchers, forms, payment plans, reconciliations, etc. Update Regional Managers, Regional Vice President, and Property staff on compliance changes, including providing trainings to property staff regularly. Maintain training requirements as needed. Qualifications Knowledge of business and management principles involved in #J-18808-Ljbffr The John Stewart Company