Resident Relations Administrator (Part-Time)

Description

Job Overview:

 

The  Resident Relations Administrator (Part Time/Weekends)(RRA) supports the General Manager as a key administrative and operational partner within a master-planned community. This role focuses on resident relations, governance support, compliance processing, architectural application coordination, and community administrative functions. The Resident Relations Administrator plays a vital role in supporting the overall resident experience by managing essential processes, communicating community standards, and ensuring smooth daily operations across the community.

Compensation: $20-21/hour 

 

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future .  

 

Job Responsibilities: Work closely with the General Manager and the Board of Directors to plan and implement the strategic plan, community vision, and the goals and objectives. 

 

• Oversee front desk, resident services, and administrative workflows.

• Receive, process and onboard new owner registration/tenant forms, create access cards, and update homeowner files.

• Assist residents (via calls, email, face-to-face) with the distribution of key access devices, room reservations, maintenance requests, architectural applications, and general questions pertaining to the Community.

• Monitor the master community event and activities calendar and ensure accuracy for posting on the community monitors and website. (i.e. facility room reservations and administrative duties.)

• Assists facility coordinator by accurately imputing work orders for service requests in a timely manner; follows up with both facility coordinator and resident at completion.

• Responsible for facility reservation process, including provision of reservation information, provision of resident tours and education on facility amenities/usage, management of applications/fees/deposits and related communications, provision of real-time support for reservations as needed, oversight of reservations to ensure proper facility usage where possible, and post-reservation communications.

• Assist with enforcing the policies and procedures of the Recreation Center facility. Report any issues to the General/Facility Coordinator.

• Support oversight of amenity spaces by inspecting recreation center and pool area throughout shift ensuring they are consistency, cleanliness, and ready for use.

• Communicate with homeowners on the community policies and guidelines.

• Process compliance updates supplied by facility coordinator.

• Receive, review, and process architectural improvement applications; coordinate with relevant committees and ensure compliance with governing documents.

• Perform general office duties (i.e. retrieve and distribute mail, document filing, correspondence, etc.).

• Read and have a general understanding of Governing Documents and their hierarchy.

• Monitor and evaluate the community needs: identify opportunities for improving customer service and communication.

• Apply a proactive approach to responsibilities with an emphasis on continuous improvement.

• Adhere to FirstService Residential guidelines, Core Values, and Global Service Standards.

• Comply with company policies, procedures and attend all company mandatory functions.

• Ensure the representation of a positive organizational image to residents, business partners, community organizations, and surrounding communities.

• Ensure adherence to association policies and procedures, and compliance with corporate, civil code, and state and federal obligations. This includes reviewing policies on an ongoing basis and ensuring proper records are maintained.

• Represent the community and organization with professionalism at all times.

• Perform any range of special projects, tasks, and other related duties as assigned.

• Follows safety procedures and maintains a safe work environment for all.

 

Skills & Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Excellent customer service skills
• Strong leadership and team building skills
• Ability to manage multiple priorities
• Excellent communication skills
• Promotes collaboration 

 

Education & Experience:  

• High school diploma or equivalent.
• Guest service experience.

 

Physical Requirements & Working Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift 25 lbs.
• Work in an upright standing or sitting position for long periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Must be able to sit for long periods of time at a desk.
• Must be mobile enough to move around office.
• Must be able to effectively receive telephone calls and voice mail messages.
• Must be literate and articulate in written form to prepare correspondence.
• Must be able to handle multiple tasks.

 

What We Offer:  

• Medical, dental, and vision plans (full time and those working 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

 

About Us:   

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

 

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

 

Disclaimer:   

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.  

 

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.  

 

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.  

 

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io .

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at View email address on click.appcast.io ; we will respond in accordance with Local Law 144, within 30 days.
FirstService Residential