Administrative Operations Coordinator

Administrative Operations Coordinator

The Administrative Operations Coordinator provides comprehensive administrative, operational, and client service support to the Executive Director and leadership team of the Veterinary Diagnostic Laboratories (VDL). This position coordinates business operations, executive support, special projects, facilities and event management, and stakeholder communications to ensure the efficient day-to-day operation of the laboratory. The role exists to provide high-level administrative coordination that supports the VDL's diagnostic, research, teaching, and outreach missions while promoting operational excellence and exceptional customer service.

The position is part-time with a schedule based on laboratory needs. This position may require after-hours work, based on caseload and urgent testing or laboratory needs. This is an essential position, and the employee may be required to report to work, without delay, on some weather closure days and various holidays throughout the year.

Description of Work Unit

At the CSU Veterinary Health System, animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals' health. That focus inspires us to deliver expert veterinary services, support veterinary education and training, and advance groundbreaking research. We show up every day with passion, eagerness to collaborate, and a drive to redefine what's possible. Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact, enabling us to boldly innovate and share knowledge widely.

The mission of the Veterinary Diagnostic Laboratory (VDL) is to provide timely, accurate and pertinent animal disease diagnostic services and educational outreach to veterinarians, animal industries and animal interests. The Veterinary Diagnostic Laboratory will strive to meet the goals the College of Veterinary Medicine and Biomedical Sciences and the University through research to develop new approaches to disease identification, investigation, prevention and through education of professional veterinary medical, graduate, and post-doctoral students.

Essential Job Duties

• Independently and reliably provide administrative, client services, and business operations support for the Executive Director and administrative team of the Veterinary Diagnostic Laboratories.
• Prioritize and manage multiple projects simultaneously, both independently and as part of a team. These projects arise daily and require communications to various individuals/teams and organization of documents, responses, and other project outcomes.
• Organize section and unit events, including employee appreciation events and various teaching, research, and service events. Some of these events may include organization of attendees outside of the university.
• Develop meeting and project materials, including PowerPoint slides, handouts, letters, and meeting minutes.
• Organize and manage administrative meetings. Organize and manage various scheduling needs for the Executive Director and other administrative staff.
• Serve as a positive role model in work performance and practices, including completing testing without delay, minimizing non-work-related activities, ensuring completion of tasks in a timely manner.
• Provide exceptional client services to all clients, including minimizing operational and testing issues and appropriately resolving client complaints.
• Manage various building needs including cleaning, repair, keys, work spaces, office supplies and equipment.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires).
• Valid Driver's License - Must possess or obtain a valid driver's license by the employment start date and maintain such in good standing for duration of active employment.
• Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare.
• Shift Work - CSU Veterinary Diagnostic Laboratory does not follow standard University Holiday Schedule due to the nature of the business. Work on holidays, weekends and evenings is required as needed.
• On-call Status - In the event of an emergency declared by the Veterinary Diagnostic Lab Director, as needed, overtime work or work outside normal operating hours will be required.
• Use, Handling, or Exposure to hazardous materials - Exposure to formalin & formalin-fixed tissues. This position handles samples that may contain infectious agents and must follow PPE guidelines and appropriate standard operating procedures.
• Special Requirements/Other - Must safely lift and carry items that weigh up to 50lbs.
• The successful candidate must be legally authorized to work in the United States by the proposed start date. Department will not provide visa sponsorship for this position now or in the future.

Supervision

No formal supervisory responsibilities.

Minimum Qualifications

• Bachelor's degree in any field.

Preferred Qualifications

• Experience with management of administrative duties.
• Experience managing administrative projects.
• Experience with Laboratory Information Management Systems (LIMS).
• Experience in a diagnostic laboratory.

Salary Range

$22,500 - $25,000 for.5 FTE

Required Application Documents

Cover Letter, Resume/CV

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.