Project Administrator

Job Description

Job Description

Project Coordinator

Location: Greater Spokane, WA Area
Industry: Commercial General Contracting
Employment Type: Full-Time

About the Opportunity

A well-established commercial general contractor in the Spokane area is seeking a highly organized Project Coordinator to support multiple construction projects from preconstruction through closeout. This role works closely with Project Managers, Superintendents, subcontractors, vendors, and clients to ensure projects stay organized, compliant, and on schedule.

This is an excellent opportunity for someone looking to build a long-term career with a growing contractor that delivers high-quality commercial construction projects throughout the Inland Northwest.

Responsibilities

• Provide administrative and operational support to Project Managers and field teams.

• Prepare and maintain project documentation, including contracts, subcontracts, purchase orders, RFIs, submittals, change orders, and closeout packages.

• Track project schedules, deadlines, and deliverables to ensure timely completion.

• Coordinate meetings, distribute meeting minutes, and follow up on action items.

• Assist with project startup, permitting, and document control.

• Maintain accurate project files within the company's project management software.

• Process invoices, lien releases, insurance certificates, and other project-related documentation.

• Coordinate communication between clients, architects, engineers, subcontractors, and internal teams.

• Support procurement activities by tracking material orders and deliveries.

• Assist with project closeout documentation, warranties, as-built drawings, and final turnover packages.

• Ensure compliance with company procedures and project documentation requirements.

Qualifications

• 2+ years of experience in construction project coordination, project administration, or a similar support role within commercial construction.

• Experience working for a commercial general contractor strongly preferred.

• Understanding of construction documentation, contracts, RFIs, submittals, change orders, and project closeout processes.

• Strong organizational and time management skills with the ability to prioritize multiple projects.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with project management platforms such as Procore, Autodesk Construction Cloud (Build), CMiC, Viewpoint Vista, or similar software is preferred.

• Ability to work independently while collaborating effectively with project teams.

• High attention to detail and commitment to accuracy.

Preferred Experience

• Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field (preferred but not required).

• Experience supporting multiple commercial construction projects simultaneously.

• Familiarity with public and private commercial construction projects.

Compensation & Benefits

• Competitive base salary based on experience

• Performance-based bonus opportunities

• Medical, dental, and vision insurance

• 401(k) with company match

• Paid time off and company holidays

• Professional development and career advancement opportunities

• Stable backlog of commercial projects with long-term growth potential

Ideal Candidate

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced construction environment. They enjoy keeping projects organized, solving problems before they become issues, and supporting teams that deliver successful commercial construction projects.