Program Analyst

Job TitleProgram AnalystDutiesMajor duties include but are not limited to:Coordinates and monitors all FMS M&O work channels to ensure high quality service is performed and to meet all deadlines, goals and other service-line expectationsSupports a wider scope of services both "in-house" M&O and construction to providing re-occurring annual service contractsProvides support to the VAMHCS which includes maintenance and repair activities conducted by the (70) FTE Maintenance and Operations FMS staff; utilities, deliveries; key control, Grounds and TransportationSupports nearly all departments in the VAMHCS including: Safety; and Green Environmental Management and Industrial Hygiene, and the PENTAD (VAMHCS Executive Office) with various high visibility requests and requirementsWorks directly and collaboratively with all supervisors and managers within Facilities and Engineering serviceMulti-disciplinary with an Energy Manager, Healthcare Engineer(s), and M&O shops with skilled trades that provide and support a wide scope of services, work order system, PMs, small construction projects and re-occurring annual service contractsWrites or assists in the writing of position descriptions (PD) for positions within the service-lineWorks with service-line supervisors to ensure: new employees receive appropriate training for their job; routine/refresher training is provided annually and/or as needed to all employees etc.Assists in the development and maintenance of various employee-engagement systemsEnsures annual certifications and licenses of department employees are current, while performing auditsActs as a Fund Control Point (FCP) Official. Monitors all assigned fund control functions to ensure accuracy of the balances; reconciles purchase card orders within the timeframes specified in applicable directivesOversees credit card purchases and ensures the proper allocation of funds to the responsible Purchase Card Holders, as well as oversees over-threshold equipment/supply procurementsRoutinely reviews the execution of the salaries budget (wages/salaries, benefits, travel, education, etc.) throughout the year to ensure operations continue as expected and serves as alternate timekeeperConducts and/or oversees annual inventories for all property owned by the service-line as stated on the Equipment Inventory ListsSubmits Reports of Survey and conducts investigations into lost inventoryOversees internal controls such as the inventorying, distribution and storage of keys, pagers and phonesServes as the Key Controller for the Campus or worksiteServes as a super-user for electronic work order and preventative maintenance system (VISTA/Above Par, etc.)Performs a variety of duties related to Quality Assurance / Management and Program Analysis that provide information (data, reports, research, etc.) to management and facilitate management orders to effectively manage all programs that fall under the serviceProvides advice/guidance to management based on research and interpretation of many sources of information including law, directive, policy, industry guidance/standards, benchmarks, etc.Makes recommendations to improve service-line procedures and processes and meet appropriate requirementsAssists in the development and monitoring of various performance measures and/or action plans required to improve current performanceServes as Automatic Data Processing Application Coordinator (ADPAC) for entire projects sectionManages extensive data collection for Perry Point VAMC sites, conduct analytical evaluation and coordination with Healthcare Engineer(s)Oversees gatherings and organizes data from Maintenance and Operations shops, creating reports and assist in the development of ongoing project priority listingsAssists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functionsPromotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday - Friday, 7:00am-3:30pmTelework: May be authorized for AD-HOC ONLYVirtual: This is not a virtual position.Position Description/PD#: Program Analyst/ PD25380-O and PD25381-ORelocation/Recruitment Incentives: Not authorizedCritical Skills Incentive (CSI): Not approvedPermanent Change of Station (PCS): Not authorized