Account Clerk

Accounts Payable Clerk

Under the supervision of the Accounts Payable Supervisor, provides clerical/para-professional accounting support required for maintenance of accurate financial records and correct processing of financial transactions. Prepares, processes and maintains accounting records and summarizes business and financial transactions. Reviews source documents for accuracy and completeness and ensures that all transactions are properly documented. This is a full-time, benefited position working out of the Fillmore Complex located at 12220 Fillmore St., West Olive, MI. Typical working hours are Monday-Friday 8:00am-5:00pm.

Essential Job Functions

The essential functions of this position include, but are not limited to, any and/or all of the following:

1. Performs a variety of paraprofessional accounting functions required to ensure the accurate processing of all financial transactions and proper accounting for all funds received and disbursed by the County.
2. Maintains and reconciles subsidiary and control accounts.
3. Creates and/or processes budget adjustments, and journal entries.
4. Reviews source documentation to ensure that payables and/or receivables transactions comply with all substantive and procedural requirements, are accurately calculated and properly authorized, and allocated to the proper fund and cost center.
5. Develops and maintains a variety of databases and/or spreadsheets.
6. Contacts departments of origin to resolve documentation problems and/or problems with respect to proper authorization for disbursement and/or collection of funds.
7. Audits and verifies requests for disbursement of County funds, including vendor invoices, recurring bills, employee reimbursement requests, and transfers of funds to the state, ensuring that expenses are allowable, properly authorized, and charged to proper accounts.
8. Enters and maintains accounts payable data for verified transactions, processes daily, weekly, and monthly payments, and assists with balancing, reconciling, and auditing check runs to ensure accuracy and compliance.
9. Audits and verifies payments and funds transfers received by the County, ensuring that all monies received are credited to the proper fund and cost center and to the correct payor.
10. Provides backup support for other accounting functions.
11. May assist in monthly, quarterly, and/or year-end closings, collecting and verifying financial data required for preparation of income and expenditure statements and other financial reports.
12. May process specialized financial transactions for one or more assigned County departments.
13. Performs other functions as assigned.

Required Education, Training and Experience

High school diploma or GED combined with post-secondary training in accounting, business information systems, data processing or closely related field and three (3) years of progressively responsible experience in the appropriate area of bookkeeping, general office functions, or insurance billing.

Additional Requirements and Information

REQUIRED KNOWLEDGE AND SKILLS:

1. Good working knowledge of standard accounting principles and practices.
2. Good working knowledge of the principles and practices of fund accounting.
3. Good knowledge of statutory and other legally mandated standards governing public sector accounting and auditing practices and financial accountability, including GAAP and GASB.
4. Good working knowledge of accounts payable, accounts receivable, Medicaid, Medicare, health insurance regulations, insurance billing, and general ledger processes and practices.
5. Good working knowledge of County policies and procedures.
6. Computer literacy, including thorough working knowledge of spreadsheet, database, accounting and budget management applications software.
7. Good organizational skills and ability to prioritize the workload.
8. Good customer service skills.
9. Good verbal and written communications skills.
10. Good interpersonal and human relations skills.
11. Ability to interact positively and objectively with managers, supervisors, employees, vendors, contractors, consultants, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.

PHYSICAL REQUIREMENTS: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility. WORKING CONDITIONS: Work is performed in a normal office environment. Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Ottawa County is an Equal Opportunity Employer.