Litigation Legal Assistant

Legal Administrative Assistant – Litigation

A well-established law firm is seeking an experienced Legal Administrative Assistant to support attorneys and legal staff in a busy litigation practice. This position is ideal for a highly organized, detail-oriented professional with strong administrative and document-processing skills and the ability to manage multiple priorities in a fast-paced legal environment.

The successful candidate will have 3–5 years of legal administrative experience in a litigation environment , excellent communication skills, strong attention to detail, and the ability to work effectively with attorneys, paralegals, clients, and other staff members.

Essential Duties & Responsibilities

• Word process and format briefs, pleadings, correspondence, memoranda, and other litigation-related documents.
• Assist with filing and e-filing of court documents and maintain familiarity with local court rules and procedures.
• Maintain attorney calendars, including court deadlines, docketing, meetings, appointments, and business travel.
• Proactively monitor calendars and follow up on requests, deadlines, and commitments to ensure attorneys are prepared in advance.
• Organize and prioritize assignments and projects across multiple attorneys and staff while ensuring deadlines are met.
• Transcribe recorded or handwritten documents and correspondence as needed.
• Proofread and redline documents, correspondence, and memoranda for accuracy, grammar, punctuation, formatting, and syntax.
• Handle incoming and outgoing mail, telephone calls, and general correspondence.
• Coordinate domestic and international travel arrangements, including airfare, hotels, rental cars, and related logistics.
• Enter and maintain attorney time records in the firm's time-entry system.
• Coordinate conferences, meetings, and appointments for attorneys and clients, including conference room reservations, meals, and preparation of meeting materials.
• Prepare conflict search requests, new matter requests, and related documentation and circulate to appropriate personnel.
• Prepare and handle personal correspondence and business matters for attorneys with discretion and confidentiality.
• Review attorney client invoices for accuracy prior to attorney approval.
• Process new client and matter reports, expense reports, check requests, overnight delivery forms, and other administrative documentation.
• Prepare notebooks, exhibits, presentations, and other materials as requested.
• Assist with administrative projects and other duties as assigned.
• Maintain strict confidentiality of all client and firm information and exercise discretion in all communications and interactions.

Required Skills & Qualifications

• 3–5 years of prior legal administrative experience , preferably supporting attorneys in a litigation practice.
• Excellent Microsoft Word skills and strong proficiency with standard office technology.
• Familiarity with litigation documents, court filings, e-filing procedures, and local court requirements.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple assignments, competing priorities, and deadlines effectively.
• Excellent written and verbal communication skills.
• Professional and confident telephone manner, with the ability to communicate effectively with clients, attorneys, courts, and other professionals.
• Strong interpersonal skills and the ability to establish effective working relationships throughout the organization.
• Team-oriented approach with the ability to work effectively with a wide range of personalities and work styles.
• Ability to listen carefully, communicate clearly, and anticipate the needs of attorneys and team members.
• Strong judgment, discretion, and professionalism.
• Ability to work well under pressure while maintaining accuracy and composure.
• Positive, professional attitude and a willingness to support attorneys and colleagues.
• Thorough understanding of administrative procedures and the ability to learn and utilize firm-specific systems efficiently.
• Highly organized, proactive, dependable, and detail-oriented.
• Associate's or bachelor's degree preferred, but not required.