Accounting Specialist

Job Description

Job Description

Description:

ACCOUNTING SPECIALIST JOB DESCRIPTION

Swagelok is #1 in the engineering fluid systems components world! We pride ourselves on living our values and our high standards. We offer a great work environment where we focus on respect, quality, integrity, continuous improvement, and our customers, A successful candidate will work well individually and as part of a team, be driven to grow in their skills and be accountable for accurate work.

POSITION SUMMARY

The Accounting Specialist provides support for accounting processes (bookkeeping, receivables, payables, invoicing, payment application) in terms of transaction processing and audit, analysis, error resolution, and process administration. This position will be responsible for ownership of day-to-day accounting functions.

RESPONSIBILITIES:

• Primary responsibilities include accounting, collecting, analyzing, and reporting on various accounts.
• Research and apply all incoming/outgoing payments to the appropriate invoices.
• Assist with monthly financial close process.
• Review accounts and follow up on any outstanding balances.
• Desire to identify and implement process improvements.
• Initiate and respond to collection phone calls and email inquiries.
• Receive and enter payments via phone, email, and mail.
• Enter customer invoices into portals and follow up to resolve all submission issues.
• Manage outstanding payment issues and generate aging reports and related correspondence in a timely manner.
• Escalating issues appropriately to ensure resolution.
• Verify discrepancies and resolve billing issues while maintaining a pleasant and courteous demeanor.
• Coordinate with various departments as it relates to accounting.
• Maintain a consistent sense of urgency while also maintaining a balanced plan for workload.
• Interact with fellow teammates to strengthen and maintain a growth mindset culture.
• Ongoing training on business systems, product information, personal, and professional growth.
• General office and team assistance and collaboration as needed.

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellence in Office 365 applications.
• SAP experience a plus
• Excellent Time Management and Multitasking skills.
• High degree of accuracy and attention to detail.
• Ability to identify and analyze problems and take effective actions to resolve.
• Must have strong communication and interpersonal skills.
• Strong phone contact handling skills and active listening.
• Vendor orientation and ability to adapt/respond to diverse types of vendors.
• Excellent verbal and written communication and presentation skills.
• Bachelor’s Degree or 5 years of equivalent work experience.

CULTURE:

Alignment of company cultural fit based on values, beliefs, and behaviors identified as:

• Customer Focus
• Integrity
• Quality
• Continuous Improvement
• Respect for the Individual
• Innovation

PHYSICAL DEMANDS AND RESPONSIBILITIES

• All associates are expected to maintain a neat and orderly workspace while working together to keep common areas clean.
• Frequently engages in activities that require the use of hands for typing, handling, or feeling objects, reaching with hands and arms.
• Lift and/or move objects 5-25lbs occasionally.
• Frequently required to stand, walk sit or stoop.
• Engage in effective verbal communication and active listening.
• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust and focus

ACOS Enterprises dba Swagelok Georgia | Jacksonville | South Carolina is a drug-free employer and Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

EDUCATION AND EXPERIENCE:

Bachelor’s degree (Accounting)

2+ years’ experience in Business to Business (b2b) accounting