Bilingual Executive Assistant to the CEO
Behavior Treatment & Analysis
Executive Assistant To The CEO
We are seeking a highly organized, Bilingual (Spanish/English), proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.
The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.
Key Responsibilities
- Manage the CEO's calendar, priorities, and daily workflow.
- Coordinate internal and external executive communications.
- Assist with travel coordination and logistics.
- Prepare and review reports, presentations, and executive documents.
- Organize and safeguard confidential information.
- Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
- Support strategic projects and track progress across departments.
- Compile executive summaries and reports from key areas including: Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.
- Assist in internal organizational reengineering and process mapping.
- Support applications for new contracts with counties and insurance providers.
- Monitor insurance rate changes and coordinate with Finance.
- Conduct site visits to centers to assess operations and prepare executive feedback reports.
- Manage the internal escalation inbox and ensure timely responses to staff needs.
- Maintain and update dashboards (e.g., Monday.com) and track leadership action items.
Ideal Candidate Profile
- Highly organized and structured.
- Excellent communicator with strong interpersonal skills and natural charisma.
- Strong analytical and problem-solving mindset.
- Comfortable working under pressure and tight deadlines.
- Reliable, proactive, and committed to high-quality execution.
- Able to collaborate with diverse teams and maintain confidentiality at all times.
Requirements
- Bachelor's Degree required.
- 3+ years of experience as an Executive Assistant or similar role.
- Bilingual (English/Spanish) required.
- Strong proficiency in Microsoft Office, Outlook, and organizational tools.
- Ability to work in a hybrid format with travel to BTA centers in California.
What We Offer
- Competitive salary based on experience.
- Corporate benefits package.
- Professional development and growth opportunities.
- A mission-driven, collaborative work environment that makes a real impact.
Vacancy posted 7 hours ago
Similar jobs that could be interesting for youBased on the Bilingual Executive Assistant to the CEO in Walnut Creek, CA vacancy
- ...Executive Assistant The YMCA of the East Bay is seeking an Executive Assistant to join a high-performing leadership team to serve the greater East Bay. This role supports the CEO and will be a key member of the leadership team. POSITION SUMMARY: These general...SuggestedWork at officeRemote workFlexible hours
- A growing health care company in San Ramon, CA, is seeking an Executive Assistant to provide administrative support to the CEO. The ideal candidate will have excellent organizational and time management skills, with at least 2 years of experience supporting C-level executives...SuggestedFlexible hours
- ...time. Part-time · Approximately 10-20 hours per week · In person in Emeryville, California We’re looking for an Executive Assistant to support Monarch’s CEO. You’ll manage the calendar, coordinate travel, prepare for meetings, and follow through on commitments. You’ll...SuggestedPart time10 hours per week
- Pocketbook Agency in Berkeley, CA seeks an experienced Executive Assistant to support the CEO. The role protects the CEO's time by managing a broad mix of professional, philanthropic, and personal responsibilities with discretion and high follow-through. You will work...Suggested
- ...Job Description Job Description Description: The Executive Assistant serves as a strategic partner to the CEO of a registered investment advisor (RIA) firm, supporting leadership across corporate initiatives, advisor team management, investment committee activities...SuggestedWork at office
- Monarch in Emeryville, California, is seeking a part-time Executive Assistant to support the CEO. You’ll manage the calendar, coordinate travel, prepare for meetings, and ensure follow-through on commitments. This role suits someone who notices what needs to happen, asks...Part timeShift work
- ...prioritize people who can do this successfully! Mandarin Speaking Executive Assistant (Remote) Wing is on the exciting mission of redefining the... ...up on work completion, and issue payments. Manage the CEO’s calendar, scheduling business appointments, meetings, and calls...BilingualRemote jobFor contractorsImmediate startWork from homeWorldwideNight shift
$21 - $22 per hour
...performance indicators to set team and zoning goalsUtilizes technology to deliver a seamless, omni-channel shopping experience through execution of all omni servicesLeadership + Team ManagementActively participates in managing the store environment and customer experience by...Flexible hoursNight shiftUrban Outfitters
Walnut Creek, CA2 days ago$20 - $22 per hour
...to deliver a seamless, omni‑channel shopping experience through execution of all omni services Leadership + Team Management... ...supports visual standards, product stock levels, and markdowns Assists store leadership in maintaining standards and cleanliness by supporting...Flexible hoursNight shiftAnthropologie
Walnut Creek, CA22 hours ago- ...individual sales targets by implementing effective selling techniques and promoting key Skechers products.* **Store Operations**: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment.* **Retail Supervisor Duties...Hourly payPart timeFlexible hoursShift workAfternoon shift
Skechers U.S.A.
Concord, CA3 days ago - ...store and individual sales targets by implementing effective selling techniques and promoting key Skechers products.Store Operations: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment.Retail Supervisor Duties:...Local areaFlexible hoursShift workAfternoon shift
Skechers U.S.A.
Concord, CA3 days ago - UC Berkeley Art Museum and Pacific Film Archive (BAMPFA) invites applications for a senior administrative role supporting the Executive Director. The position manages the ED's office, calendar, board communications, and complex projects with a high degree of discretion....Work at office
$18.3 per hour
SalonCentric Key Holder - Part Time Do you have a passion for people and delivering exceptional customer service? Do you seek out exciting new products and training opportunities to become an expert in the hair and beauty industry? Do you love hair and beauty...Permanent employmentFull timePart timeLocal areaShift workNight shiftWeekend workL'Oreal USA, Inc
Concord, CA3 days ago$19 - $23 per hour
...Additionally, Key Holders partner with the leadership team in driving activity to exceed store sales goals, help with team development and assist with store operational procedures as assigned. Boot Barn is where community comes first. We thrive on togetherness,...Hourly payFull timeWork at officeLocal areaFlexible hoursShift workNight shiftBoot Barn
Pleasant Hill, CA3 days ago$22 - $24 per hour
...Keyholder Position The Keyholder is responsible for assisting the Store Management team in maximizing sales, providing an exceptional shopping experience for the customer and managing the store in accordance with the company standards. This position represents the VICI...Full timeWork at officeShift workDay shiftAfternoon shiftVICI
Walnut Creek, CA2 days ago$17 - $18.5 per hour
...will.... Act as a direct support for your Management Team- executing with excellence. Achieve and exceed daily sales and productivity... ...; act as Manager On Duty in absence of Store Manager/ Assistant Manager/Key Holder. Efficiently process customer transactions...Hourly payFull timePart timeLocal areaFlexible hoursWeekend workThe Vitamin Shoppe
Pleasant Hill, CA2 days ago$17 - $18.5 per hour
...Shoppe you will….Act as a direct support for your Management Team- executing with excellence.Achieve and exceed daily sales and... ...integrity; act as Manager On Duty in absence of Store Manager/ Assistant Manager/Key Holder.Efficiently process customer transactions,...Hourly payFull timePart timeLocal areaFlexible hoursWeekend workThe Vitamin Shoppe
Pleasant Hill, CA1 day ago- ...Job Description Job Description Description The Executive Assistant provides high-level support to the CEO, CFO, Chairman, and Board of Directors. This role manages complex scheduling, Board and Committee meetings, executive travel, events, and day-to-day administrative...Work at officeFlexible hours
Central Garden & Pet
Walnut Creek, CA5 days ago - ...We are seeking a highly organized, proactive, and professional Executive Assistant & Office Administrator to support executive leadership and the day-to-day operations of our Pleasant Hill office. This is a full-time, on-site position, Monday through Friday from 8:0...Full timeWork at officeMonday to FridayShift work
New U Life
Pleasant Hill, CA1 day ago - Central Garden & Pet Company in Walnut Creek is seeking an Executive Assistant to provide high‑level support to the CEO, CFO, Chairman, and Board of Directors. The role manages complex calendars, travel, meetings, events, and day‑to‑day administration with discretion and...Work at office
$90k - $100k
...environment.” Jonathan Dattoma, Account Executive “I joined SewerAI in August of 2024 to a... ...the company quickly expands!” Hear from CEO and Co-Founder Billy Gilmartin on what drives... .... OPEN ROLES JOIN THE TEAM Executive Assistant Location Employment Type Location Type Compensation...For contractorsWork at officeImmediate startRemote workFlexible hoursShift work2 days per week- SewerAI Corporation in Walnut Creek, CA is hiring an Executive Assistant to support two co-founders, managing calendars, travel, and day-to-day operations. This hybrid role requires 2 in-office days per week with remote work on other days. You will handle complex scheduling...Work at officeRemote work2 days per week
- ...hybrid role requiring regular commuting to the 92625 area a few times per week. About the Role Ontra is seeking an Executive Assistant to support our CEO. This role will report directly to the Manager, Executive Operations. We’re looking for someone excited to manage a...Currently hiringWork at officeRemote workWorldwideFlexible hours
- Central Garden & Pet in Walnut Creek is seeking an Executive Assistant to provide high-level support to the CEO, CFO, Chairman, and Board of Directors. You will manage complex calendars, prioritize agendas, and coordinate travel and meetings with a strong sense of discretion...Work at office
$17.9 per hour
Retail Sales Associate, Key HolderDXL Group, the largest specialty retailer of men's Big + Tall apparel, is looking for a Retail Sales Associate, Key Holder who is committed to building long term relationships with our guests by providing an experience that is unmatched...Base plus commissionHourly payLocal areaDXL Group
Pleasant Hill, CA4 days ago- Behavior Treatment & Analysis seeks an Administrative Assistant in Walnut Creek to manage a broad range of office tasks while supporting Finance and Billing. The role requires Spanish language proficiency, accurate data handling, and efficient communication with internal...BilingualFull timeWork at office
$24 - $36 per hour
...Executive Assistant - Sales & Marketing Ashby Lumber Concord - Concord, CA 94520 Salary Range $24.00 - $36.00 Hourly Position Type Full Time Description Be the Person who keeps it all Moving Ashby Lumber is looking for an Executive Assistant - Sales & Marketing...Hourly payFull timeContract workFor contractors- ...quality, accessible, and affordable home-based services, while leading innovation in home care.The Division Vice President, Chief Executive Officer, Sutter Care at Home provides executive administrative leadership and strategic direction for all operations and business...Full timeContract workShift work
Sutter Health
Concord, CA6 days ago $17.9 - $20.6 per hour
...POSTITION: Assistant Manager - Drive-in Theatre ABOUT US: West Wind Drive-Ins & Public Markets is the nation's largest... ...periods of time. ~ Ability to lift up to 25 pounds ~ Bilingual a plus, Spanish preferred. PRIVACY NOTICE TO CALIFORNIA...BilingualHourly payPart timeFor contractorsLocal areaFlexible hoursNight shiftWeekend workDay shiftWeekday workWest Wind Drive-In and Public Market
Concord, CA4 days ago$17.65 per hour
...position is responsible for opening and closing the store and performing other duties in the absence of management. A Key Holder will assist the store in periods of high volume and provide support for new employees, providing excellent customer service while driving sales...Full timeNight shiftWeekend workGopuff
Lafayette, CA13 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Bilingual Executive Assistant to the CEO. Be the first to apply!
Related searches
- personal executive assistant Walnut Creek, CA
- executive assistant Walnut Creek, CA
- executive secretary Walnut Creek, CA
- remote executive assistant (part-time) Walnut Creek, CA
- executive assistant real estate Walnut Creek, CA
- executive administrator Walnut Creek, CA
- executive assistant pa Walnut Creek, CA
- executive assistant communications Walnut Creek, CA
- executive assistant - work from home: remote Walnut Creek, CA
- executive team lead asset protection Walnut Creek, CA