Executive Administrative Support

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.


The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!


Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.


At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.


The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.


Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.


Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

This position resides in the Office of the Provost and is responsible for supporting upper leadership. This includes maintaining their calendars, scheduling meetings and communication with peers. This position will ensure that the office runs effectively and efficiently by monitoring supplies and equipment, etc. This position will coordinate the faculty marching order for all graduations and biannual compliance training; prepare travel arrangements for Leadership, and follow-up with expense statements. Responsible for Curriculog and Acalog and assists in data entry for the Faculty Records Coordinator. This position provides support for the Provost Administrators, and serves as a backup to the Executive Secretary to the Provost. Supervises graduate and student assistants. Handles all academic affairs communication platforms and webpage edits, and assists with strategic planning. SACSCOC Accreditation duties involve ensuring institution program files are maintained accurately, ensuring all approvals are received, maintaining specialized accreditation files, assist with the logistics of the on-site visit.

Responsibilities

1.
Supporting leadership by maintaining calendars, scheduling and organizing meetings. Foundation Account - monitor spending and budget, provide monthly reports and balance to the provost, document transactions, maintain compliance with the foundation policies and guidelines. Graduation marching order and correspondence with faculty -responsible for organizing and scheduling the faculty marching in each ceremony on graduation day. Communicate to faculty marshals, faculty and deans, date, time and order for the three ceremonies per graduation.

2.
Arrange travel for office and group travel Greet Visitors, file, answer phone, process paper flow, purchases Back up for Executive Secretary to the Provost , assist Faculty Records Coordinator Responsible for Curriculog and Acalog

3.
Inventory and Asset management- responsible for year end purchases for all of Academic Affairs. This includes asset verification and distribution for academic support purchases. Maintains annual renewals and inventory for the Office of the
Provost.

4.
Assist with strategic planning Supervise graduate and student assistants Support Provost Administrators Handle all academic affairs communication platforms and webpage edits SACSCOC Accreditation duties involve ensuring institution program files are maintained accurately, ensuring all approvals are received, maintaining specialized accreditation files, assist with the logistics of the on-site visit

Required Qualifications

Educational Requirements
High School / GED

Required Experience
Three years experience in an administrative office setting supporting leadership. Must have excellent interpersonal, written, and verbal communication skills. Demonstrated knowledge of MS
Office, Outlook email and calendar. Software to include word, excel, power point, etc.

Preferred Qualifications

Preferred Educational Qualifications
Bachelor's Degree

Preferred Experience
Administrative experience supporting upper level leadership. Higher education experience

Proposed Salary

$55,000-$61,000 Annually. Paid on a monthly basis.


Knowledge, Skills, & Abilities

ABILITIES
Physical Requirements: Lifting up to 15lbs Office Environment - Work normally performed in a typical interior work environment.

SKILLS
This position is responsible for meeting deadlines and interpreting policy that affects students, faculty and staff. Meeting deadlines affects employee's pay, vendor pay and correct reimbursements.


USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.


Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.