Events Coordinator- Second Shift

Events Coordinator- Second Shift

Bridgeport, CT - Bridgeport, CT 06604

Job Description

The mission of The University of Bridgeport is to promote academic excellence, personal responsibility, and commitment to service. Distinctive curricula in an international, culturally diverse supportive learning environment prepare graduates for life and leadership in an increasingly interconnected world.

Position Description Summary/Purpose:

The Events Coordinator / Second Shift will assist with all aspects of events at the University of Bridgeport including but not limited to assisting planning/coordination with the event team of all event functions and conferences. Due to the scheduling of events during non-traditional business hours, this position will be:

Wednesdays through Sundays 2pm-10pm.

Essential Job Functions/Primary Responsibilities:

• Assist in event coordination with internal and external clients on campus.
• Assists in maintaining records, schedules, billing, filing and event production inventory.
• Assist event team with contracts for external organizations.
• Communicate with our internal vendors (security, A/V, housekeeping) to provide services for incoming clients.
• Manage contract folders and invoice tracking for balances due and forwarding the incoming payments up to accounts receivable.
• Assist in booking events in our 25Live Events platform to prevent double bookings and assist with promotion of internal events.
• Assist in HubSpot updates.
• Provide on-site hands-on assistance and catering support during events.
• Maintain gallery calendar and assist with gallery social media promotion.
• Coordinate logistics with artists and owners regarding the delivery, storage and safe return of their artwork upon the close of exhibitions.
• Shift includes Wednesdays through Sundays 2pm 10pm.

Other Functions:

• Performs similar or related work as required, directed or as situation dictates.
• Assists event team in large events as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.
• Strong aptitude in learning new systems and processes quickly
• Able to meet and anticipate deadlines

Qualifications

Minimum Required Qualifications:

Education, Training and Experience:

• Bachelor's Degree in a related field preferred or equivalent experience required
• 1-2+ years of experience
• Computer experience with Microsoft Word, Excel, and Power Point
• Ability to multi-task in a fast-paced, high-energy environment
• Ability to stand/walk for long periods of time.
• Effective organizational, oral/written communication, client management and project management skills
• Ability to work both independently and as part of a team
• Must be flexible, energetic, diplomatic, detail oriented, and able to work independently
• The incumbent should be self-motivated and comfortable in taking initiative
• Ability to lift and move set-up and event dcor and materials as required
• Able to meet and anticipate deadlines
• Must be flexible and adaptable to change

Special Requirements:

• CT Driver's license and insured vehicle

Physical and Mental Requirements:

Work Environment

Outdoor Weather Conditions - X

Work with fumes or airborne particles - X

Work near moving mechanical parts - X

Risk of electrical shock - X

Vibration - X

Physical Activity

Standing - X

Walking - X

Sitting - X

Talking & Hearing - X

Using hands/fingers to handle/feel - X

Climbing or balancing - X

Bending, pulling, pushing - X

Driving - X

Lifting Requirements

Up to 10 pounds - X

Up to 25 pounds - X

Up to 50 pounds - X

Up to 75 pounds - X

Up to 100 pounds - X

Over 100 pounds - X

Vision requirements (Especially relevant if driving is required by the job)

Close vision (i.e. clear vision at 20 inches or less)

Distance vision (i.e. clear vision at 20 feet or more)

Color vision (i.e. ability to identify and distinguish colors)

Peripheral vision (i.e. ability to observe an area that can be seen up and down or left and right while the eyes are fixed on a given point)

Depth perception (i.e. three-dimensional vision, ability to judge distances and spatial relationships)

No special vision requirements

The University of Bridgeport provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The University of Bridgeport complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.