Procurement Specialist

Job Description

Job Description

WHO WE ARE...

ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.

With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy —and for the business itself, driving both revenue and enterprise value.

JOB SUMMARY:

The procurement specialist is the point of contact between our vendors and ASTOUND personnel. As a procurement specialist, you will coordinate purchasing with the Project Managers, Project coordinators, operations, and accounting. As a member of the procurement department, you will be responsible for verifying RPOs, preparing, and forwarding purchase orders, assure that the ordered material will meet project deadlines, budget verification, and control. keep constant communication on the status of these orders and verify the receipt of the items.

KEY RESPONSIBILITES:

• Verifies RPOs by comparing items requested to master Lists; recommending alternatives, and revising unclear items with the requester.
• Prepares purchase orders by verifying specifications and prices.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Orders raw materials and helps manage inventory
• Source project-related items
• Assist the Estimation Department.
• Liaises with Production and Project team members on material purchasing.
• Liaises with Logistics to coordinate shipments.
• Work with AP to collect missing invoices and correct purchase orders
• Assist with credit card reconciliation
• Create new vendor accounts
• Meet with potential and existing vendors to get samples, product briefs, and working relationships

QUALIFICATIONS:

• Preferred 1-2 years of procurement experience, preferably in project-based industries such as trade shows, events, or custom fabrication.
• Good communication skills both written and oral
• Able to work in a fast-paced environment
• Able to negotiate and effectively source materials
• Ability to read blueprints, and shop renderings
• Good math skills
• Excellent Client and customer service skills
• Efficient clerical skills
• Detail-oriented,Forward-thinking, Fast-acting
• Knows how to use Excel, Word, and Office 365
• Previous knowledge and experience in Procurement are assets.
• Supply Management
• Tracking Budget Expenses
• Vendor relationships
• Organization
• Cost Accounting

THE VALUES YOU ALIGN WITH:

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

• Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
• Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
• Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
• Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.

BENEFITS AND COMPENSATION:

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

DIVERSITY COMMITMENT

We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.