Office Operations Associate -Temp to Hire

Job Description

Office Operations Associate — Temp to Hire

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VSP Management, LLC | Lake Station, IN | 40 hours a week to start |

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Do you love a challenge? Do you get real satisfaction from solving a tough problem and seeing it through?

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We’re looking for a sharp, fast-learning team member to work side by side with our Office Manager and support the day-to-day operations of our business.

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This is a temporary position with the opportunity to become a permanent member of our team for the right person. We’re looking for someone who learns quickly, follows through, and takes pride in doing things well. Permanent placement will depend on performance, business needs, and mutual fit.

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About the Role

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You’ll start by learning our systems, processes, and how the business runs. As your skills and confidence grow, you’ll have opportunities to take on more responsibility.

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It’s a busy, fast-moving environment where something new comes up every day. We want someone who enjoys variety, asks thoughtful questions, and gets satisfaction from keeping things organized and moving forward. For someone who transitions into a permanent role, there is potential to grow into greater responsibility and leadership within the office.

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What You’ll Do

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• Support the Office Manager with daily operations and special projects
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• Learn our systems, processes, and how the business runs end to end
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• Assist with data entry, filing, and record keeping, both digital and paper
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• Help prepare invoices, process paperwork, and follow up on documentation
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• Order and manage office and shop supplies
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• Greet visitors and vendors who stop by the office
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• Run occasional errands to the bank, post office, and supply houses
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• Take on new tasks and responsibilities as you’re ready for them
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• Pitch in where needed to keep the office running smoothly
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Who You Are

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• A quick study who absorbs new information and puts it into practice
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• A resourceful problem-solver who follows through to the finish
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• Adaptable and comfortable managing multiple tasks and shifting priorities
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• Calm and effective when things get busy
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• Self-driven, dependable, and committed to doing quality work
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• Highly organized, with strong attention to detail
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• Trustworthy and discreet with sensitive customer, employee, and financial information
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• Clear and professional in your written and verbal communication
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• Comfortable using email, Word, and Excel or Google Sheets
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• A high school graduate or equivalent
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• Able to run occasional work errands, with a valid driver’s license and reliable transportation
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Nice to Have

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• Some college coursework or a degree, especially in business, accounting, or administration
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• Previous office, administrative, or bookkeeping experience
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• Familiarity with QuickBooks or field service software
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• Experience in the trades or a service business
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What We Offer

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• Competitive hourly pay based on experience
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• Hands-on training and experience across office operations
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• The opportunity for permanent employment for the right person
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• Room to grow as you learn and take on additional responsibility
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• A stable, locally operated business with a team-oriented environment
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• Benefits available upon permanent hire, subject to eligibility requirements
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Special Note

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Our office is also the permanent home of our resident cats. They are part of our daily environment and will continue to live here, so please consider any allergies or sensitivities before applying. The right candidate must be comfortable working in an office with cats.

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How to Apply

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Send your resume via this portal, along with a brief note about why this opportunity interests you. We’d love to hear an example of a time you learned something quickly or worked through a challenging problem. Please note, we are very busy and responses may be delayed. Also, VSP Management does not have a website, I can explain more once you contact me via LinkedIn.