Event Coordinator

Job Responsibilities:

Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones • Professionally respond to external partners via phone and email • Schedule weekly direct report meetings and other recurring meetings • Process purchase orders and invoices for agency expenses and assist with budget details • Complete and submit expense reports for executives • Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk • Personal tasks including getting lunch when calendar schedule requires • Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs • Scheduling and managing recurring team meetings • Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses • Prioritizing executive’s schedule based on knowledge of needs & priorities • Interact / Collaborate with C-suite executive assistants and teams • Provide backup coverage as needed when the department coordinator is out of office Skills:

administrative experience MS Office -- Outlook, Word, Excel and Power Point, Canva researching vendors, researching venues, registration, hotel, food and beverage Education/Experience:

Bachelor’s degree required • 2+ years administrative experience supporting leaders at the executive level • Ability to juggle multiple tasks and projects and tight deadlines • Ability to handle changing schedules quickly and efficiently • Curious; calm under pressure and rigorous attention to detail • Avid team player • Ability to flex work schedule based on business need • Some travel required, two-three times per year • Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva • Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization