Campus Visit & Events Coordinator

Title: Campus Visit & Events Coordinator - Enrollment/Admissions

Location: Liberty, MO (on-campus; occasional evenings/weekends)

Reports to: Director of Student Recruitment

Position Summary

William Jewell College seeks a proactive Campus Visit & Events Coordinator to design, plan, and deliver strategic visit programs and events for prospective students and families. The role centers on creating experiential, career-aligned programming that highlights academic majors, internship and career pathways, and post-graduate outcomes to support recruitment goals and student success. The Coordinator also serves as a key logistical partner for signature College-wide events ensuring seamless execution that reflects the College's mission and culture.

Key Responsibilities

• Plan and manage all campus visit programs (group tours, individual visits, admitted-student events, overnight programs) from inquiry through enrollment ensuring a welcoming, accessible, and safety-conscious visitor experience.
• Develop and execute strategic events connecting prospective students to academic departments, faculty, alumni, internships, and career outcomes related to majors/areas of study (e.g., major-specific open houses, career nights, industry panels, shadow days) and targeted programming for underrepresented populations, transfer students, and high-priority recruitment markets.
• Collaborate with campus partners to support the planning and execution of major College-wide ceremonial and academic events, including Cardinal Day, Commencement, Honors Convocation, the Duke Colloquium, and the Nursing Pinning Ceremony, assisting with logistics, coordination, communications, and on-site management as assigned.
• Partner with academic departments, Career Services, alumni relations, and student organizations to design content demonstrating real-world career pathways and experiential learning opportunities.
• Manage event logistics: scheduling, registration systems, materials, campus tour guides, transportation, catering, room/AV needs, and budgets.
• Collaborate on communications and marketing for events (email sequences, web pages, social media, print collateral) and maintain accurate visit-event calendars.
• Train and supervise student ambassadors/tour guides and temporary event staff; develop scripts and standards that reinforce career-aligned messaging.
• Collect and analyze event/visit data and feedback to measure impact on yield, conversion, and attendee perception of career and academic fit; prepare reports and recommendations for continuous improvement.

Success Indicators

• Increased attendance, engagement, and satisfaction of prospective students at major-focused and career-aligned events.
• Measurable improvement in yield and major-declaration alignment among event participants.
• Strong cross-campus partnerships and repeat collaboration from academic departments and alumni/employer partners.
• Timely, accurate reporting of visit metrics and actionable recommendations implemented.

Qualifications

• Bachelor's degree required.
• 2+ years experience in higher education admissions, campus visit/event planning, outreach, or related roles. Prefer additional experience developing programs that connect academic majors to internships, careers, or employer partnerships.
• Strong project-management skills with experience coordinating multiple events and stakeholders. Prefer experience in project-management/coordination in career services programming, employer networking, or alumni engagement.
• Excellent written and verbal communication and public-speaking skills.
• Comfort working with students, faculty, staff, alumni, and external partners.
• Experience using event registration and CRM systems and standard office/AV technology and/or knowledge of enrollment management practices and yield strategies.
• Ability to work occasional nights/weekends and to travel locally.

This position is funded through a five-year grant. Continuation beyond the grant period is based on institutional needs and available funding.