Accounting Clerk

Job Overview Prepare, analyze, and process all accounts payable using a computerized accounting system for the City and various related agencies. Also prepare various financial reports for internal and external users. Responsibilities Compile and analyze financial information to prepare entries to journals and ledgers. Ability to work extensively with a computerized municipal fund accounting system. Use of desktop computer programs in word processing, spreadsheets, and databases. Maintain an accounts payable system, determine fund availability, and disburse payment from proper accounts to the correct vendors for all purchases made by the City. Work closely with accounts receivable managers in the private sector to assure timely and accurate payment of the City’s bills. Prepare reports for internal use, public use, the City legislative body, and state and federal agencies. Furnish information to City staff for use in annual budget preparation and develop spreadsheets for the Chief Financial Officer in completing the annual budget process. Maintain all accounts in balance with proper ledgers, journals, and bank accounts. Develop and prepare schedules of expenditures, revenues, bank analysis, and trust accounts for use by external auditors. Coordinate and work closely with external auditors to provide necessary information for completion of the City’s Comprehensive Annual Financial Report (CAFR). Prepare month‑end closing and annual closing at the end of the month and fiscal year respectively. Implement proper accounting procedures and internal controls for proper accounting of public funds. Make recommendations to the Chief Financial Officer for implementation of new accounting procedures for statutory changes made by local, state, and federal government legislation. Advise the Chief Financial Officer of changes needed in the accounting system to report to the Internal Revenue Service or other federal or state agencies. Maintain a payroll system for assigned agencies. Complete all monthly, quarterly, and annual reporting for payroll purposes to the City, state, and federal government. Conduct studies and submit recommendations for improving the accounting operation. Perform other duties as assigned by supervision. Qualifications High school diploma or GED. Associate’s degree in Accounting or a related field preferred; public accounting office experience desirable. Three (3) years’ experience in the accounting field and two (2) years’ experience using spreadsheets. Demonstrable knowledge of accounts payable systems. Ability to interpret rules, regulations, policy papers, and statutes from local, state, and federal governments. Ability to discuss and resolve complicated situations over the phone and in person with the general public. Any equivalent combination of education, training, and experience which evidences comprehensive knowledge of finance and accounting principles may be considered. Graduate of an accredited high school or GED; business school or college courses in business practices. Physical Requirements Sitting for long periods of time and using a computer keyboard. Use of hands, fingers, and arms; must be able to lift/move up to 40 lbs. Benefits Health, dental, vision, and life insurance. 12 paid vacation days. 12 paid sick days. 11 paid holidays per year. Federal Student Loan Forgiveness Program available for eligible employees. Schedule: Monday – Friday, 8:00 am – 4:30 pm. Equal Opportunity Statement The City of Hopkinsville is an Equal Opportunity Employer . #J-18808-Ljbffr