Executive Assistant - Operations Manager

Company Description Economic Development Corporation Michigan City, Indiana (EDCMC) is a private non-profit organization dedicated to growing and attracting industry and business to the Michigan City community. The corporation provides services, programs, and one-on-one assistance to help create an optimal environment where commerce and industry can prosper. As an entity separate from city government, EDCMC is able to manage projects confidentially while coordinating closely with public and private partners. The organization brings together city officials, utility experts, and business leaders through a one-stop-shop approach that streamlines development efforts. EDCMC also offers incentive packages that make Michigan City an attractive location for businesses to build, expand, and invest.

Role Description The Executive Assistant/Operations Manager is a full-time, on-site role based in Michigan City, IN, supporting the leadership team and overseeing key operational functions. This position manages executive calendars, schedules meetings, and coordinates travel and logistics, ensuring efficient day-to-day office operations. The role includes preparing correspondence, reports, presentations, and meeting materials, as well as organizing board meetings and maintaining accurate records and files. The Executive Assistant Operations Manager helps coordinate programs and events, liaises with community partners and stakeholders, and supports confidential project work. This role also contributes to process improvements, monitors deadlines and follow-up items, and assists with basic budgeting, invoicing, and vendor coordination to support the organization’s economic development mission.

Qualifications

• Candidates should possess strong administrative and organizational skills, including calendar management, meeting coordination, document preparation, and records management.
• Candidates should possess effective communication and interpersonal skills, including professional writing, proofreading, stakeholder engagement, and the ability to interact with diverse partners in a confidential manner.
• Candidates should possess operations and office management skills, such as task prioritization, workflow coordination, vendor and event support, and basic budgeting or invoicing experience.
• Candidates should possess proficiency with office software and digital tools, including word processing, spreadsheets, presentation software, email, and virtual meeting platforms.
• Candidates should possess problem-solving and analytical skills, with attention to detail, reliability in handling confidential information, and the ability to adapt in a fast-paced, mission-driven environment.
• Organizational Compliance & Risk Management: Ensure compliance with federal, state, and local regulations. Maintain nonprofit governance standards and reporting requirements. Oversee policies related to risk management, insurance, and workplace safety. Maintain accurate organizational records and documentation.
• Program Support: Assist Executive Director with coordinating cross- functional projects and organizational initiatives.
• Technology & Facilities: Oversee information technology systems and infrastructure. Manage vendor relationships and privacy practices. Direct facilities management and office operations.
• Board & Stakeholder Support: Prepare operational reports for Executive Director and Board of Directors. Support stakeholder committees and meetings, as assigned. Build positive and productive relationships with Economic Development investors, partners, and stakeholders (federal, state, and local).
• Event Management & Community Engagement: Planning, coordination, and execution of EDCMC events, including fundraising galas, investor’s receptions, annual meetings, community outreach events, conferences, and workshops.
• Marketing: Research, monitor relevant publications, events, and web communities. Contribute to the development and maintenance of the EDCMC website, social media, including writing, curating, and posting content.
• Relevant experience as an executive assistant, operations coordinator, or similar role in a nonprofit, public-sector, or business environment is beneficial.
• An associate or bachelor’s degree in business administration, communications, public administration, or a related field is preferred, or equivalent relevant experience.
• Minimum 3 years of experience in Business Administration, Non-Profit Management, Finance or related field preferred.
• Excellent communication skills, attention to detail, ability to establish good rapport with office staff, existing business owners, vendors and others are essential.
• Proficient with Microsoft Professional Office Suite, Internet, and CRM Performs related duties as assigned. QuickBooks experience preferred.
• Maintains highest level of confidentiality
• Successfully manages multiple priorities.
• Works effectively in a team environment.
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.
• Familiarity with economic development, community organizations, or local government processes is a plus.