Operations Coordinator

Operations CoordinatorThe Operations Coordinator is responsible for assisting the Operations Manager and Chief Operating Officer with projects, tasks, and reporting, as well as coordinating the operations departments and facilitating the operational needs of the company for day-to-day and M&A activities. The Operations Coordinator serves as a conduit between managing directors/company staff and Internal Operations executives on all internal operations requests, obstacles, processes and projects, where judgment, discretion and excellent communication serve a vital role. This role is full time, fully in-office out of our Century City, CA location. There is potential for the role to be hybrid following satisfactory 6-month probation period.Primary ResponsibilitiesMaintaining an excellent relationship with all company personnel, especially those in operations departmentsAssisting in the processing, tracking and maintenance of new client onboarding forms and engagement letters, as well as client offboarding forms and processes.Work closely with a paralegal to ensure accurate client service and timely delivery of yearly engagement lettersProcessing and tracking internal finance department requestsMonitor facilities, remote work and other operations tickets and respond to them as neededPrepare agendas, letters, notes, action items lists, e-mails, and other communications for COO and Operations Manager, including sitting in on meetings as neededAssist in maintaining COO's calendar, including planning travelAssist in maintaining and facilitating hoteling software Office Space and preparing Office Utilization reportsMaintain database for annual Charity Contributions and tracking donations against budgetsMaintain and facilitate the company's IntranetUpdate and distribute forms as neededMaintain the Policy & Procedure Bible, processing and communicating updatesAssist the Marketing Manager with research and other needsWork with other operations departments to assist in their projects and organizational needsTake on special projects as neededServe as a change ambassador for incoming personnel due to M&A workParticipate in morale committee events, including volunteering for set-up and social media photographyMany other projects and duties as assignedQualifications2+ years of experience in an administrative roleBachelor's Degree is requiredEntertainment industry experience preferredIntermediate knowledge of Microsoft Word, Excel, Outlook, Teams, Copilot, Planner, OneNote and PowerPointAble to work independently and with little supervisionAble to juggle multiple responsibilities, switching from one task to another with easeAble to act in a confidential capacity - this position requires discretionExcellent research skillsExcellent verbal and written communication skillsExcellent interpersonal skills to create and maintain a trusting relationship with staff and clientsThis is a non-exempt, overtime eligible position. The annualized base pay range for this role is $60,000 to $75,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.