Office Coordinator

Administrative Support Coordinator

Provide administrative and operational support to CAHS administration, department chair and faculty by planning, organizing and budget oversight in the Department of Speech and Pathology.

Responsibilities include, but are not limited to: Assistant Property Control Officer: Serve as Assistant Property Control Officer for the department. Submit Asset Management paperwork for relocation, transfer and/or surplus. Complete annual inventory audit and Equipment Loan Agreements. Maintain complete inventory listing to include computers, printers, fax machines etc. Budget Management: Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/ reimbursements and budget amendments. Monthly review of pre-payroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiencies. Personnel: Responsible for the timely processing of personnel actions for faculty, staff and students to include but not limited to time and attendance, effort reporting, recruitment, etc. Initiate all personnel actions including ePars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation Administrative Support: Provide administrative support to the Chair, Faculty and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc. Department Records: Responsible for the department record keeping. This position must follow AU and CAHS policies and procedures. Incumbent will serve as a resource to faculty and students regarding policy and procedures and must be knowledgeable of any changes. Other Duties: Perform other duties as assigned

Required Qualifications: High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Preferred Qualifications: Five years or more experience with administrative and budgetary responsibilities in an academic program.

Knowledge, Skills, & Abilities: Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases. Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills Attention to detail, critical thinking and initiative. Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions. Ability to maintain confidentiality, keep accurate records and make independent decisions.

Shift: Days/M-F Pay Grade: B5 Salary Minimum: $17.88/hour - Midpoint: $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 8/25/2026 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.