Senior Corporate Paralegal, Entity Management & Governance.

Job Description

ABM is hiring a Senior Corporate Paralegal, Entity Management & Governance . The role in supporting the legal, governance, and securities compliance functions of a publicly traded company. This position is responsible for independently managing complex corporate and legal entity matters, supporting SEC reporting and disclosure processes, and administering Board of Directors and committee activities. The role requires deep experience in public company governance, excellent judgment, and the ability to operate with minimal supervision in a highly confidential environment.

Must live in the Boston surrounding area. This is a hybrid role- Monday- Thursday in the office.

Pay: $120,000.00-$140,000.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

*The exact offer depends on experience, skills, and market data; eligible for an annual bonus.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management

Responsibilities

Key Responsibilities

Legal Entity Management

• Manage the company's global legal entity structure, including:
  • Formation, dissolution, mergers, and reorganizations of domestic and international entities
  • Oversight of annual, periodic, and transactional filings across jurisdictions
  • Maintenance of corporate records, minute books, organizational charts, and capitalization-related documentation
• Serve as the primary liaison with registered agents, corporate service providers, and outside counsel
• Proactively monitor entity compliance requirements, risks, and deadlines and advise legal leadership accordingly

Corporate Governance & Board Administration

• Assist with the administration of meetings of the Board of Directors and its committees, including:
  • Developing and managing meeting calendars, agendas, resolutions, and minutes
  • Coordinating preparation and secure distribution of board and committee materials via board portals
  • Tracking and following up on board and committee action items
• Assist with the maintenance and oversight of corporate governance records, including:
  • Board and committee charters, policies, and governance guidelines
  • Director and officer records, questionnaires, and independence documentation
• Support director onboarding, training, annual evaluations, and governance-related disclosures

Securities & Public Company Compliance

• Provide support for SEC reporting and disclosure processes, including:
  • Assisting with the preparation, coordination, and filing of Forms 10-K, 10-Q, 8-K, proxy statements, and Section 16 filings
  • Supporting disclosure controls and procedures and coordinating inputs from cross-functional teams
• Maintain records and documentation related to securities compliance, insider trading programs, and disclosure committee activities
• Support equity administration, corporate actions, and capital markets-related matters as needed

Legal Operations & Cross-Functional Support

• Draft and review complex corporate documents, resolutions, certificates, and governance materials
• Manage and coordinate workstreams with outside counsel, including engagement management and invoice review
• Lead or support legal department projects, audits, due diligence exercises, and internal investigations as appropriate
• Contribute to process improvement initiatives across legal functions

Qualifications

• Bachelor's degree required; paralegal certificate strongly preferred
• 4+ years of corporate paralegal experience, with experience supporting a publicly traded company.
• Demonstrated expertise in corporate governance, legal entity management, and U.S. securities compliance
• Hands-on experience with SEC filing platforms, board portals, and entity management systems
• Proven ability to manage complex matters independently and exercise sound judgment

Skills & Competencies

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills, including executive-level interactions
• Ability to manage competing priorities and meet strict deadlines
• High degree of discretion and professionalism when handling sensitive information
• Strong project management and problem-solving capabilities

Preferred Qualifications

• Experience working closely with a Corporate Secretary, Chief Compliance Officer, or General Counsel
• Familiarity with SOX compliance, SEC rules, and public-company governance best practices
• Experience managing international entities and cross-border compliance requirements

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

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