HR & Finance Coordinator

HR & Finance Coordinator

Reports To: Finance Director and/or Executive Director

Job Status: Part-Time, 25–29 hours per week, hybrid flexibility of on campus and remote work.

About Raleigh Dream Center

Raleigh Dream Center (RDC) is a Christian nonprofit that exists to bring hope and restoration through the message of the Gospel for the people in our community. Since 2014, we have been committed to meeting people at their point of need through outreach and residential programs that address food insecurity, homelessness, addiction recovery, and more. Our team leads boldly through humility, are passionate about people and always find a way. We are looking for someone who shares that heart and brings excellence to help us steward our resources well to continue reaching more and restoring more.

Principal Objective

The HR & Finance Coordinator is a key operational role responsible for the day-to-day functions of RDC's human resources and finance department. This position ensures RDC remains legally compliant across all HR and financial obligations. The ideal candidate is detail-oriented, discreet, trust-worthy with confidential information and comfortable working independently in a fast-paced nonprofit environment.

Specific Responsibilities:

Human Resources

• Maintain up-to-date job descriptions for all RDC positions and activate new job postings in BambooHR.
• Onboard new employees: initiate background checks, DISC assessments, complete I-9 verification, send new hire packets via BambooHR, ensure access to all RDC platforms is established before the first day, and go over Employee Handbook.

Offboarding

• Offboard departing employees: send required offboarding documents via BambooHR, tell IT to remove their access to all RDC platforms, and ensure all final payroll and documentation requirements are met.

Compliance & Record Keeping

• Ensure ongoing legal compliance with applicable federal and state HR regulations, including but not limited to FLSA, FMLA, ADA, EEO, and I-9 requirements.
• Conduct or support workplace investigations as needed and maintain thorough records of all related correspondence.
• Stay current on any Federal and State compliance expectations for nonprofit organizations and support RDC's commitment to an anti-discriminatory workplace.
• Maintain and enforce the RDC Employee Handbook; update policies as laws or organizational needs change and relay to staff.

Benefits Administration

• Manage RDC's Guidestone Health Insurance and Retirement Plan: enroll and terminate employees as needed, administer open enrollment, and process year-end updates and renewals.

Employee Relations & Performance

• Ensure managers are completing the assigned performance reviews for their direct reports.
• Be available to mediate employee conflicts in a fair and confidential manner; maintain records of all correspondence.
• Generate HR reports and analytics for leadership if requested.

Finance

Accounts Payable

• Process and pay invoices in a timely manner using QuickBooks, checks and/or online payment portals; upload all invoices and receipts to the Accountant's designated folder weekly by Friday.
• Reimburse employees for approved expenses in a timely manner.
• Process payments for 1099 contractors not enrolled in the payroll system.
• Make sure company credit cards do not carry balances each month and set up autopay for utilities or consistent monthly payments.

Accounts Receivable

• Verify that the Development Coordinator has accurately entered donation cash and checks into Salesforce and deposit them in the bank within 24-48 hours.
• Import and track all donations (online, check, and EFT) in Salesforce; maintain clean and accurate donor account records.
• Input all additional revenue (EFTs) from bank statements into Salesforce by the 5th of each month for the previous month.

Reporting & Compliance

• Email the Accountant monthly payroll registers, check registers, invoices, and tax reports by end of month.
• Support budget monitoring and flag any variances or concerns to the Finance Director.
• Track any restricted grant funding separately and assist with grant reporting as needed.
• Maintain our accreditation by ensuring compliance requirements are met and implementing any corrective actions.
• Assist the account with any financial audits as needed.

Payroll

• Enroll and terminate employees in the payroll system; maintain accurate employee records including name changes, salary or rate adjustments, and deductions.
• Ensure timely and accurate payroll processing each pay period.
• Monitor federal and state payroll tax obligations; maintain awareness of 941 filings and state withholding requirements.
• Email the Accountant the monthly payroll register, invoice, and tax report at the end of month.
• Ensure all year-end W-2s and 1099-NECs are accurate and distributed on time.
• Assist with ACA reporting obligations as applicable.
• Support any employment-related audits.
• Attend any BambooHR training webinars.

Qualifications

Required

• 2+ years of experience in finance, HR, payroll, or a related administrative role
• Proficiency in QuickBooks (or comparable accounting software)
• Experience with HRIS platforms (BambooHR preferred)
• Strong working knowledge of Microsoft Office or Google Workspace
• Familiarity with federal and state HR compliance requirements
• High degree of discretion and confidentiality with sensitive employee and financial information
• Strong organizational skills and ability to manage multiple deadlines independently

Preferred

• Experience with Salesforce or comparable donor/CRM software
• Prior experience in a nonprofit or church environment
• Knowledge of ECFA standards
• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field
• Experience with ACH/EFT payment processing

Compensation

• Rate: $20-$23 based on experience
• Employee to track their hours worked on their timesheet in BambooHR