Compliance Specialist II

Job Description

Job Description

JOB SUMMARY

The Compliance Specialist II is responsible for managing day-to-day compliance tasks for Valmark's independent Member Offices and handling general compliance inquiries, both internal and external. This role provides expertise in compliance areas through various activities such as branch inspections, policy and procedure updates, preparing and submitting advertising submissions for review, email and correspondence reviews, exception reports, and procedure testing.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Inquiry Response and Collaboration
   • Respond to a wide range of internal and external inquiries related to the primary lines of business.
   • Collaborate with assigned supervisors and Member Offices, offering insights and conducting training as needed.

      

2. Correspondence and Advertising Review
   • Review Registered Representative ("RR") incoming and outgoing customer correspondence, email, and social media posts.
   • Review and approve advertising and compliance submissions.

      

3. Report Review and Brokerage Account Oversight
   • Review assigned Direct Business, Brokerage, and Advisory reports.
   • Review RR outside brokerage account trading and reconcile statements or account feed integrity.

      

4. Compliance Testing and Branch Exams
   • Assist in performing FINRA Rule 3130 and SEC 206(4)-7 procedure control tests and supervisory surveillance as assigned, prepare findings reports, and recommend enhancements and training needs.
   • Conduct research to prepare for onsite branch exams, summarize findings into a report following each exam, track findings in the Exam Report Card, and follow up with Member Offices to address deficiencies.

      

5. Exam Schedule and Regulatory Exams
   • Participate in the development of the annual exam schedule.
   • Participate in routine regulatory exams, gathering and delivering reports and requested data.

      

6. Manual Updates and Risk-Based Reviews

• Participate in the review and updates to BD and RIA Written Supervisory Manuals.
• Participate in risk-based reviews of periodic surveys, including RR annual compliance attestation and outside business activities (OBA), which may include the review of tax returns, banking, and credit information.

CORE COMPETENCIES

• Interest in investigation and research to address compliance issues.
• Excellent customer service skills to work effectively with Member Offices.
• Maintain a high level of attention to detail in compliance activities.
• Highly organized and able to manage various compliance tasks.
• Ability to prioritize and multitask efficiently in a fast-paced environment.
• Strong oral and written communication skills for compliance reporting and interactions.

REQUIRED EDUCATION AND EXPERIENCE

• Associate or bachelor's Degree.
• Series 66 or 63/65 registrations.
• Series 7 and Series 24 registrations.
• Life insurance license.

PHYSICAL DEMANDS

This is a largely sedentary role, with occasional travel outside the office (up to 20%).

POSITION TYPE AND EXPECTED HOURS OF WORK

• Typical workdays are Monday through Friday, with hours from 8:30 a.m. to 5:00 p.m.
• Some flexibility in working hours is allowed, but the employee must work 40 hours each week to maintain full-time status.
• Up to 2 days WFH per week, per policy

Valmark reserves the right to modify, interpret, or apply this job description in any way the Company desires. This job description in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.