Legal Administrative Assistant - Litigation

Litigation Administrative Assistant

Dykema Gossett, PLLC, a leading national law firm celebrating its 100th anniversary in 2026, is recruiting for an experienced Litigation Administrative Assistant, specifically in Labor & Employment and Business practice groups, to provide high-level support to attorneys, paralegals and clients. The ideal candidate will have at least ten years of litigation experience, superior knowledge of court procedures, strong organizational and proofreading skills, and the ability to manage multiple matters with competing deadlines. You will work with exceptional attorneys and legal professionals in a respectful and supportive environment. You will have the opportunity to work on a hybrid basis in our Chicago office. This is a wonderful position for a person seeking an opportunity with a well-respected firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Exercise independent judgment in determining priority levels of all work to ensure tasks are completed in a timely manner.
• Prepare, edit, file, and manage litigation documents, including pleadings, motions, discovery, subpoenas, and correspondence, with a high standard of accuracy.
• Confidently and accurately e-file in state and federal courts.
• Open new matters, run conflicts checks and set up engagement letters.
• Manage calendars, court deadlines, depositions, mediations, and trial logistics. Make and prepare travel arrangements and itineraries. Gather and provide pertinent materials from files, Records Department and Legal Information Services.
• Manage full file lifecycle of client digital and hard files, working with Records Department as needed.
• Communicate professionally with internal and external clients, courts, and opposing counsel.
• Manage incoming (not marked personal and confidential) and outgoing mail and emails, coordinating mailings with Office Services, as needed.
• Use document management and workflow systems to manage work volume efficiently and to assist other Administrative Assistants.
• Enter and/or release attorneys' time, if required. Maintain list of all current billing numbers for assigned timekeepers.
• Prepare and submit expense reports.
• Answer and screen telephone calls. Assist callers independently and with discretion.
• Perform other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Three or more years of litigation experience in a mid-size law firm. Experience in additional practice areas in a law firm is preferred.
• Ability to create complex documents, including TOAs, TOCs, cross-references, and redlines.
• Knowledge of state, federal and appeal court rules and procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office, with advanced Word skills.
• Proficiency in NetDocs, Intapp, LegalKey, Chrome River, and BigHand (or other similarly related systems).
• Excellent written and verbal communication skills, with a strong focus on proofreading and accuracy.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• Maintain the highest level of confidentiality and discretion regarding client identities, proprietary documents, conversations, and sensitive guest information.
• Flexibility to work overtime when required.
• Type 55+ wpm.

GREAT BENEFITS FOR GREAT PEOPLE

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The expected compensation range for this position in Chicago is $68,000 - $80,000. The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.

E-VERIFY

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

ADDITIONAL INFORMATION

This job posting is intended to describe the essential duties and responsibilities, the specialized job functions, and the essential requirements of this job. It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, non-essential requirements, or reflect any accommodations made under the Americans with Disabilities Act or the Michigan Persons with Disabilities Civil Rights Act.

No travel required.

Skills

Preferred

Microsoft Excel: Intermediate

Microsoft Outlook: Intermediate

Microsoft Word: Intermediate

Behaviors

Preferred

Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Experience

Required

3 years: Three or more years of litigation experience in a mid-side law firm. Experience in additional practice areas is a plus.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.