Staff Accountant

Staff Accountant

Kingdom Roofing Systems is seeking a Staff Accountant to join our Finance Department. This position plays a key role in preparing, reviewing, and organizing financial information to ensure accurate and efficient financial operations. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities

Accounts Payable

• Ensure vendors are paid accurately and on time.
• Oversee company credit card management and maintain accurate documentation.
• Enter all COGS invoices and credit card receipts into Sage.
• Record and upload receipts and invoices electronically through the company's CRM and the company's shared drive.
• Maintain and update 1099s and vendor records for compliance.
• Verify approvals before processing payments and escalate discrepancies.
• Process material and labor change orders and verify accuracy of returns.
• Accurately allocate and reconcile project costs.

Accounts Receivable & Progress Billings

• Create progress billings using the Percentage of Completion method and invoice customers for each completed portion of multi-phased projects.
• Manage the Accounts Receivable function by creating invoices in Sage and Acculynx.
• Analyze contracts and related change orders to determine final invoice values.
• Follow established Accounts Receivable procedures to ensure timely billing and collections.
• Maintain accurate and timely records in Acculynx with automation timelines built in.
• Ensure all customers receive email and paper invoices at least biweekly.
• Receive customer payments and post them to the appropriate customer account balances in Sage.
• Enter credit memos as directed by management or project advisors, and apply them to customer open balances.
• Update all company financial tracking systems daily.
• Upon full payment collection, register warranties for completed projects.

Insurance and Mortgage Claims

• Oversee and maintain all insurance and mortgage claim processes.
• Review insurance claim estimates and all subsequent supplements to determine the final contract value to be invoiced.
• Communicate and submit proper documentation to insurance carriers to facilitate the release of funds to customers.
• Complete necessary forms and coordinate with mortgage companies involved in the insurance claims process.
• Closely track insurance-related Accounts Receivable, recognizing that payments may be delayed due to supplements and mortgage company procedures.
• Monitor each insurance customer account to determine if a property lien should be filed at the 45-day mark - only when non-payment appears deliberate.
• Maintain a master database outlining the steps, processes, and contacts for each mortgage and insurance company to support accurate tracking and communication.

Financial Data Entry and Reporting

• Complete monthly income statement and revenue entries.
• Ensure accuracy of daily and monthly financial reports.
• Review the Profit & Loss statement and Balance Sheet monthly with the Brand President.

Qualifications

• Bachelor's Degree in Accounting, Finance, or related field (preferred).
• 2+ years of experience in accounting or bookkeeping roles.
• Proficiency in Sage, Acculynx, and Microsoft Office 365 (O365).
• Strong analytical and organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

Compensation & Benefits

• Salary: $55,000 – $65,000 annually, based on experience.
• Benefits: Health, Dental, Vision, 401(k), PTO, and more.