SUPERVISOR ACCOUNTING

Supervisor - Accounting

Classified Salaried Position

USD 497 - Details

FTE: 1.0

HOURS/DAY: 8.0

DAYS PER YEAR: 261

Purpose Statement

The job of Supervisor - Accounting is done for the purpose/s of providing up-to-date fiscal information for reference, audit, and/or compliance; ensuring appropriate expenses are within budget limits and fiscal practices are followed; maintaining accurate account balances and complying with related policies, practices and/or regulations; and maximizing use of funds.

Essential Functions

• Analyzes contracts and projects for the purpose of determining feasibility of service within budget parameters, making recommendations and/or maximizing use of funds.
• Develops reporting procedures and internal controls (e.g. student fees, qualifying events, specialized forms, etc.) for the purpose of maintaining accurate records.
• Informs personnel regarding various procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
• Instructs accounts payable staff and other personnel for the purpose of informing them of current procedures and policies.
• Maintains various fiscal information, files and records (e.g. accounts payable, accounts receivable, purchase orders, invoices, grant funds, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Prepares documentation for the purpose of providing written support and/or conveying information.
• Processes various fiscal information for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Recommends policies, procedures and/or actions on issues that relate to accounts payable/receivables functions for the purpose of providing direction and/or making decisions for the district.
• Reconciles accounts payable/receivable problems (e.g. vendors contracts, invoices, student fees, partial payments, etc.) for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, contracts, applications for waivers, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Supervises accounts payable and accounts receivable personnel and department functions (e.g. interviews/screens, scheduling, coordinating activities, training, evaluating, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; concept of database structure; federal and state regulations and laws related to purchasing and accounts payable/receivable; office application software, specifically MS Office; business and telephone etiquette.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; meeting deadlines and schedules; working under time constraints; communicating with diverse groups; and working as part of a team.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; monitoring budget expenditures. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience within a specialized field is required.

Education Targeted, job related education with study in job-related area.

Equivalency

Required Testing - Certificates

Continuing Educ./Training - Clearances

Kansas Bureau of Investigations/Social & Rehabilitation Services Physical and Tuberculosis Clearance

FLSA Status Exempt Approval Date Salary Range