BUILDING SUBSTITUTE - Trotwood Preparatory & Fitness Academy

Job title	Building Substitute Teacher	Classification	Exempt
Reports to	Principal	Organization Unit	Support
Approved by	Human Resources	Effective date	5/7/2025

Job Purpose

An effective substitute teacher will create, control, and maintain a safe classroom environment.  The substitute teacher will provide a calm, positive atmosphere for academic and social growth. He/she should create a positive rapport with students, staff, and community; always having a child first approach. The person in this position will keep their lesson plans aligned with, and utilize PA resources and pacing guides. He/she should be professional at all times. He/she should be proficient in administering required growth measurements and assessments. An effective substitute teacher is willing to collaborate with building staff and peers. 

Duties and Responsibilities

Primary responsibilities include:

 

• Always supervise students, never leave a child unattended. Do not allow students to run errands, use the restroom, go to the office, leave for intervention, counseling or speech services, unattended or unsupervised by an adult. 
• Maintain high levels of classroom management at all times, including during transitions. 
• Take attendance daily.
• Deliver high quality instruction at all times. 
• Turn in lesson plans on school template weekly to building Administration. 
• Use assigned Performance Academies curriculum and pacing guides.
• Complete and submit grade cards and interim reports.
• Drop off and pick up students for fitness or other activities in a timely manner. 
• Keep your classroom free of chaos; maintain high standards of cleanliness, organization, and safety.
• Maintain appropriate and accurate inventory at all times. 
• Send home agendas daily with students. Agendas must be signed every night by parents/guardians and returned to school the next day. 
• Assign daily homework to all students Monday through Thursday. 
• Assist with bus, recess, and lunch duty, as required by Administration. 
• Assign specific times for student bathroom breaks. Students should not be sent to the bathroom unaccompanied by an adult. 
• Assign and monitor daily test prep materials for state mandated testing, including Coach, Study Island, Aleks, Problem of the Day, etc. and administer the NWEA MAP test as required.  
• Encourage good hand washing behavior of students. Ensure that students wear adequate foot coverings at all times. 
• Enforce and require that the floor is clutter free at all times. Student backpacks, coats, hats, lunchboxes and other belongings are stowed away on hooks, in cubbies, on shelves, etc. 
• Send a child to the office immediately if he/she has obvious communicable disease, such as: ringworm, rash, fever, vomiting or diarrhea. 
• Conduct home visits with each parent prior to the start of school, and turn in home visit logs to building Administration as required. 
• Refrain from driving students in your personal vehicle at all times. 
• Ensure that all appropriate field trip forms are signed, dated, and turned into the office with appropriate written consent from parents for every child attending a field trip. 
• Any and all contacts from news media, ie, newspaper, television, radio, etc. must be immediately referred to the building Principal and Superintendent; never conduct an interview on your own. 
• As a mandatory reporter, immediately report all cases of suspected child abuse or neglect to building Administration prior to calling Children Services. 
• Maintain confidentiality of student records at all times. Keep all student records locked. 
• Be an active participant in all IAT or IEP meetings for any students in your classroom who are being evaluated for student services. Come fully prepared for those meetings with all required documentation; including samples of student work, curriculum based measures, behavioral documentation, etc. 
• Maintain positive interactions with parents, students, and staff at all times. 
• Facilitate Parent/Substitute Teacher conferences according to the school calendar. Utilize student data folders.
• Choose only educationally related field trips, movies/clips for students that align to the state standards in your specific grade. 
• Do not give out personally identifying information to students or parents, ie, phone number, address, social media contacts, etc.
• Implement all Marzano, Marva Collins, PBIS, and other instructional methods as required by the school.
• Maintain all keys, computers, equipment, etc. in a safe and efficient manner. 
• Send home a detailed incident report for any student who falls, hurts themselves, is injured in any way, within 24 hours of the incident. Refrain from including other student’s names in this report. 
• Maintain an interesting, inviting classroom; provide interesting, stimulating instruction that is well thought out and planned. 
• Consistently implement the positive behavior management plan in your classroom.
• Proof-read all written communications to parents, students, staff, and in the school newsletter ensuring it is grammatically correct and free of spelling or punctuation errors.
• Make your own copies, handouts, etc. Do not rely on the office manager or students to perform those functions. Be prepared with what you need each day, before materials are needed.
• Manage your classroom; do not give your power away by sending students to the office for minor disruptions.
• Read and follow all Performance Academies policies outlined in staff handbook and student handbook/code of conduct. 
• Require and enforce that students follow the school dress code. 
• Other duties as assigned by the Superintendent, building Administration, or Management Team. 

Qualifications

 

• Bachelor’s degree in Education preferred. GED or High School Diploma required. 
• Maintain current licensure, certification, BCI/FBI background check, as required by the State of    Ohio.
• Use all appropriate and required forms for the business office and the HR department as required, ie, application forms, applications for insurance, requests for reimbursement, etc. 
• Proficient in computer applications, including, but not limited to Google Docs, MS Office Suite, e-mail, and internet applications.    

Knowledge, Skills, Abilities and Personal Characteristics 

 

• Be mindful of students with disabilities; properly implement goals and objectives for all students with active IEP’s, BIP’s or 504 Plans. 
• Experience in curriculum, instruction, and assessment; using Ohio Revised Academic Content Standards.
• Follow the student Code of Conduct at all times as it relates to discipline. 
• Desirable experience and credentials:
  • Previous Community or Charter school teaching or leadership.
  • Training in literacy or mathematics – Reading or Math Specialist Endorsement.

Working Conditions

• Report to the classroom no later than 7:30am.
• Stay at school until the last child in your classroom leaves.
• Follow the required school dress code for building staff.
• Attend all required staff meetings, TBT meetings, in-services and professional development days. 
• Dexterity to operate a computer keyboard, mouse, and to handle other computer technology related components.

Physical Requirements

• Physical ability to lift up to 25 pounds. 
• Standing for extended periods of time.
• Ability to move around the building.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.