Inventory, Logistics, and Facility Support Specialist

Job Description

Job Description

Key Responsibilities  

Inventory Management  

• Monitor inventory levels across multiple locations.  

• Maintain accurate inventory records in inventory management systems.  

• Process inventory adjustments, transfers, and reconciliations.  

• Investigate and resolve inventory discrepancies.  

• Generate inventory reports and analyze trends.  

• Coordinate daily cycle counts and physical inventory audits.  

Logistics Coordination  

• Schedule inbound and outbound shipments.  

• Coordinate with shipping carriers, vendors, and warehouse personnel.  

• Track shipments and proactively resolve delivery issues.  

• Prepare shipping documentation and maintain logistics records.  

• Monitor freight costs and recommend process improvements.  

• Support procurement and replenishment activities.  

Facility Support  

• Coordinate maintenance requests with vendors and facility personnel.  

• Track facility-related work orders and service schedules.  

• Maintain facility documentation, compliance records, and vendor contracts.  

• Assist with equipment purchases and asset tracking.  

• Support emergency preparedness and operational continuity planning.  

Administrative Support  

• Maintain operational databases and documentation.  

• Prepare reports, dashboards, and performance metrics.  

• Communicate with cross-functional teams regarding inventory and logistics activities.  

• Support continuous improvement initiatives and process documentation.  

• Assist with special projects as assigned.  

Required Qualifications  

• 2+ years of experience in inventory management, logistics, supply chain, operations, or facilities support.  

• Strong proficiency with Microsoft Excel and Microsoft Office Suite.  

• Experience with ERP, inventory management, or warehouse management systems.  

• Excellent organizational and time management skills.  

• Strong written and verbal communication skills.

• Strong analytical and problem-solving abilities.  

• High attention to detail and accuracy.  

Preferred Qualifications  

• Experience with inventory control software.  

• Knowledge of supply chain and warehouse operations.  

• Experience coordinating vendors and service providers.  

• Familiarity with shipping carriers and freight management.  

• Experience using Microsoft Teams, Microsoft D365, SharePoint, or project management software.  

Core Competencies  

• Organization and planning  

• Attention to detail  

• Communication  

• Collaboration  

• Problem-solving  

• Accountability  

• Adaptability  

• Continuous improvement mindset  

Work Environment  

• Standard business hours with occasional flexibility based on operational needs.  

• Regular virtual meetings with operations, procurement, and facility teams.  

• May require occasional travel (less than 10%) for inventory audits or facility support.