PROGRAM COORDINATOR

Position Information

Posting NumberSRGV9189

Working TitlePROGRAM COORDINATOR

Number of Vacancies1

LocationRio Grande Valley, Texas

DepartmentField Experiences

FTE1

FLSAExempt

Scope of Job

To assist in the operation of the Field Experiences and Clinical Teaching program and as a portfolio of interconnected projects across educator preparation programs, exercising independent judgment and authority as required. Responsible for all phases of the program, including coordination of placements and partnerships, program communications, data and reporting workflows, event logistics, and budget management

Description of Duties

• Coordinates the Field and Clinical Teaching program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

• Coordinates Field and Clinical Teaching placements in collaboration with school districts and campus partners; supports placement workflows similar to other Office of Field Experiences ( OFE ) field-based experiences (e.g., BISD , HCISD , LFCISD ).

• Supervises and manages the day-to-day activities and personnel of the assigned program, including student assistants (work-study), scheduling, task assignment, and training.

• Coordinates work requests and tasking across OFE staff as directed; provides professional-level communication and drafting support.

• Develops and supervises the implementation of multiple projects or programs components, including semester operational calendars and key milestone communications to faculty, staff, and candidates.

• Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program, including travel arrangements and reimbursements, and supports financial tracking and procurement workflows.

• Coordinates and manages reservations and room/events for program activities, such as meetings, orientations, and professional learning events related to Early Field program goals; drafts agendas, correspondence, and supporting materials; and maintains coordination details in the OFE calendar.

• Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.

• Represents department in official functions.

• Reviews and maintains accurate program records and reports of activities and recommends modifications to methods or procedures to improve quality and consistency.

• Drafts brochures, letters, agendas, and contracts.

• May plan, develop, organize, and coordinate research and survey designs.

• Attends meetings, conferences, and seminars related to the program’s mission and goals.

• Supervises and organizes seminars, conferences, and presentations.

• Provides appropriate reports for OFE leadership and campus partners; maintains clear documentation of placement status, compliance, and program outcomes.

• Assists and responds to students, faculty, and staff regarding Field and Clinical Teaching requirements, processes, deadlines, and troubleshooting.

• Supports eligibility verification and application monitoring, including daily checks of candidate status and follow-up for missing items when needed.

• Supports admissions-related routing as applicable (e.g., teacher education program admission checkpoints connected to field eligibility).

• Conducts formal training or gives instruction regarding program policies and procedures.

• Collects, tracks, and communicates district compliance requirements, including criminal background check ( CBC ) documentation and onboarding steps.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.

• Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree from an accredited university

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or

• One (1) year of the required experience with a Master’s degree, or

• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or

• Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

• Experience in educator preparation, field-based experiences, clinical teaching, or residency operations.

• Familiarity with Texas educator preparation requirements and compliance considerations (e.g., TAC / TEA guidance).

• Proficiency with higher-education administrative systems (e.g., TK20/Watermark, Astra scheduling, iShop procurement, iTravel).

Equipment

As specified for the particular job.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Proficiency with standard office equipment and common productivity software (e.g., Microsoft Office/Google Workspace).

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date10/12/2026

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document