Maintenance Supervisor

DEPARTMENT: Maintenance

SUPERVISOR: Administrator and/or Corporate Designee

SUMMARY

The purpose of the Maintenance Supervisor position is to maintain a safe and functional physical environment for residents and facility staff.

DUTIES AND RESPONSIBILITIES:

The following represents the essential functions of the Maintenance Supervisor's role. This list is intended to be a general description of duties and responsibilities; however, it is subject to change according to the needs of the facility determined by the Administrator and/or Corporate Designee.

• Plans, schedules, and supervises or performs the facility maintenance program.
• Keeps the physical plant in safe, working order.
• Keeps Administrator informed of the status of major facility maintenance projects.
• Makes repairs timely and as efficiently as possible.
• Establishes a work-log or checklist for daily, weekly, bi-weekly, or monthly maintenance tasks and required preventive maintenance.
• Is familiar with Louisiana Department of Health and State Fire Marshall regulations regarding maintenance. Especially, Life Safety Code requirements.
• Maintains accurate records of various regulatory inspection (fire inspections), fire drills, etc.
• Assure compliance with applicable governmental regulations and company standards.
• Maintains overall appearance of facility physical plant.
• May obtain quotes for physical plant improvements.
• Supervises contract work.
• Establishes and maintains accurate records of maintenance activities.
• Identifies and corrects safety hazards.
• Oversees maintenance of lawn, landscaping, and building exterior. May pressure wash building exterior, patios, driveways, and sidewalks. May repaint parking lot lines.
• Maintains record of purchases and inventories of maintenance supplies, tools, and equipment.
• Identify and correct potential safety hazards.
• Assist in identifying/selecting appropriate supply vendors.
• Informing Administrator and/or Corporate Designee of departmental needs, defective equipment, and places orders.
• Follow and implement maintenance policies and procedures.
• Periodically assess equipment for replacement/repair.
• Practice conservation in using supplies and equipment.
• Do not utilize equipment or supplies outside of manufacturers specifications.
• Dispense supplies according to need.
• Maintain MSDS sheets according to requirements.
• Maintain safeguards for the care, storage, cleanliness, and use of supplies, tools, and equipment.
• Round the facility checking areas and equipment for cleanliness and operation.
• Facility uses lock out/tag out policy/ procedure to ensure staff and resident safety.
• May assist in moving residents from room to room and preparing rooms for new admits.
• May assist in set up for activities.
• Will review facility maintenance log and complete tasks in order of priority. Will encourage staff to log or report maintenance issues timely.
• For a shelter-in-place emergency, the Maintenance Supervisor may be required to stay on the premises. For an evacuation emergency, Maintenance Supervisor may be called out to assist or travel with residents to new locations. Maintenance Supervisor will also be the first to return to the facility to observe damage and condition of the physical plant. Maintenance Supervisor will give (with the assistance of public officials) the "all clear" for residents to return to the facility.
• The Maintenance Supervisor will assist with facility emergency preparedness in the event of a foreseen emergency.
• The Maintenance Supervisor may participate in Daily QA (morning) Meetings, Monthly/ Quarterly QA, Resident Council Meetings if requested, Care Plan Meetings upon request, in-service trainings, continuing education programs, and all other meetings called by Legacy or licensing entities.
• Member of the Interdisciplinary Team (IDT Team).
• Leads or serves on the facility's Safety Committee.
• Must be available via telephone with reasonable response time (not exceeding 2 hours) or notify Administrator, corporate designee, or appropriate facility staff prior to unavailability.
• Maintenance Supervisor and Helper may rotate being on-call. If so, facility staff should be given information on who to call in the event maintenance is needed.
• Must act in ways that promote professional and positive representation of the facility to the community.
• Communicates in a professional and courteous manner using effective verbal and non-verbal communication skills with residents, their families, co-workers, and vendors.
• Maintains confidentiality of department, resident, employee information, communication, and documentation as well as compliance with the Health Insurance Portability and Accountability Act (HIPAA) regulations.
• Records working hours per company policy. Clocks in and out for all working/training hours.
• Maintain compliance with Legacy's Compliance program and plan.
• Adhere to Legacy's Code of Conduct and Dress Code.
• These duties are not all-inclusive but provide minimum performance expectations which will be reviewed in the evaluation process. Supervisor may edit, alter, add to, or exclude duties and responsibilities based on the needs of the facility.

QUALIFICATIONS/ EXPERIENCE/ REQUIREMENTS:

Minimum Qualifications

o Freedom from illegal use of drugs.

o Freedom from use and effects of drugs and alcohol in the workplace.

o Anyone found guilty by a court of law of abusing, neglecting or mistreating individuals in a health care related setting are ineligible for employment in the position.

Education and/or Experience

o High School Diploma preferred.

o Experience in Long-Term care setting preferred, but not required.

o Maintenance experience preferred as well as working knowledge of maintenance terminology/ facility systems- PTACs, central AC units, generators, fire panels, sprinkler systems, electrical, plumbing, etc.

Certifications, Licenses, Registrations:

o None