Office Manager (Part-Time)

Job Description

Job Description

Walker Keeling Hatley is a small, established law firm in downtown Victoria. We're looking for someone who has already been the person a business relies on to keep things running, and who wants that role again, on a part-time schedule. This isn't a starter job. It's built for someone who brings real experience and good judgment to a small office where those things matter every single day.

Who You Are

You're the kind of person who's always looking for a better way, new tools, new approaches, better results, and you don't wait to be asked. When something isn't working, you fix it, or you bring it to the table so it gets fixed together. You've managed processes, projects, and people before, even on a small scale, and you understand how all the pieces fit together.

You also know what it means to have an owner's back: staying a step ahead, running interference, and knowing when to lead and when to support. You pick up new software quickly, you're comfortable holding several priorities at once, and you speak up when something needs to be reprioritized instead of letting it quietly slide. What ties it together is maturity, the kind of judgment that comes from real experience, not a job title.

What You'll Do

•        Oversee the daily operations of the office: the people, the processes, the equipment, the flow

•        Handle the day-to-day financial side of the office: accounts payable, bank reconciliation, and daily payment reconciliation with deposit preparation

•        Prepare for and run the weekly management meeting, presenting a standing status report: cash position, payables, aging report, and ongoing projects

•        Coordinate with vendors across our software programs (QuickBooks, Smokeball, RingCentral), and help lead the integration of new systems or process changes as they come up

The Skills You Bring

•        Office management experience (required)

•        Staff management experience (required)

•        Accounts payable, bookkeeping, or QuickBooks experience, including day-end payment or cash reconciliation (preferred)

•        Experience managing projects that involved multiple steps, multiple people, and getting buy-in, even on a small scale (they don't have to have been big projects)

•        Law firm or legal assistant experience: valuable, not required