Office Administrative Assistant

Progressive family owned dairy, crop farming and farm equipment dealership operations seek qualified candidate to assist with reception, administrative and bookkeeping support duties. Ideal candidate has a positive attitude and strong attention to detail, is organized, flexible, energetic and self-motivated.

JOB TITLE: OFFICE ASSISTANT

SUMMARY:

The Office Assistant Position is responsible for handling office reception functions, and providing administrative and bookkeeping support to the Business Office in a professional and efficient manner.

QUALIFICATIONS:

• Microsoft Office experience – especially Word, Excel and Outlook
• Some Quickbooks experience
• Strong written and verbal communication skills
• Effective organizational skills and is detail oriented
• Strong time management skills
• Self-motivated
• Honest and trustworthy
• Ability to work well with others
• Bilingual is a plus
• Driver’s license required

DUTIES:

1. Reception

• Greeting, welcoming, directing and announcing all visitors appropriately
• Screen and provide information in response to telephone calls, responding independently when possible
• Receiving and sorting daily mail and deliveries
• Maintain security by following visitor protocols and controlling access

2. Office Support

• Coordinate both incoming and outgoing mail and shipments
• Maintain the general filing system
• Maintain an adequate inventory of office and cleaning supplies
• Provide word-processing and secretarial support
• Maintain schedules and calendars of office space

3. Bookkeeping

• Reconciling of delivery receipts and scale tickets with invoices
• Reconciling Purchase Orders
• Entry of Accounts Payable in QuickBooks
• Maintain entries to tracking spreadsheets of key business accounts
• Assist in payroll processing
• Assist with basic scale house operations

4. Employee Relations

• Assist in the paperwork for applicants and new hires
• Be first contact for employee questions

5. Misc. Duties

• Assist with light housekeeping of office areas
• Help enter dairy records as needed
• Other duties as assigned

WORK RELATIONSHIP:

The Office Assistant Position will answer directly to the Owners and the Office Manager. The Office Assistant Position will also maintain communication with farm managers and other employees.

WORK CONDITION:

The Office Assistant Position is a full time position. The normal hours for this position are 8 hours per day during the hours of 8:30 am to 5:00 pm, Monday through Friday.

COMPENSATION:

Wages will be determined based on experience and qualifications.