Part-Time Engagement and Arts Projects Coordinator (Project Management Coordinator)

Department FINE ARTS (NW-FINA-IUNWA) Department Information One of the 7campuses of Indiana University (IU), IU Northwest is located in metropolitan Northwest Indiana, approximately 30 miles southeast of Chicago and 10 miles from the Indiana Dunes National Park. The campus has a student population of approximately 3,500 degree-seeking students and 1,800 dual-credit students and has been recognized by the Department of Education as a minority and Hispanic-serving institution. The campus offers Associate, Baccalaureate, and Master's degrees from the College of Arts and Sciences, the College of Health and Human Services, the School of Business and Economics, the School of the Arts, and the School of Education. The campus is also host to IU School of Medicine-Northwest-Gary, the region's only 4-year medical doctorate program. As a student-centered campus, IU Northwest is committed to academic excellence characterized by a love of ideas and achievement in learning, discovery, creativity, research, and community engagement. Job Summary We are seeking a dynamic and motivated Engagement and Arts Projects Coordinator to contribute to our efforts to grow our engagement with our audiences and recruit new students into our arts programs. The person in this position will play a key role in facilitating community engagement and co-curricular arts programming, supporting events that shape our students' academic journeys. Department-Specific Responsibilities Assists with execution of outreach, marketing, and communication strategies. Manages the Arts Programming and School of the Arts' digital presence, including its website, social media platforms, newsletters, and internal campus announcements. Works with the Director of Arts Programming and Engagement to build on our engagement plan with new events, engagement pathways, partnerships, and incentive programs. Maintains a database of outreach email and newsletter lists of local teachers and community partners, including outreach status and follow-up calls and emails. Assists with planning arts events, including submitting work orders, catering requests, and coordinating event staff. Represents School of the Arts at community events. Distributes materials in assigned areas, businesses, churches, and other community locations. Maintains logs of areas/locations visited by retaining menus, brochures, and other materials from assigned locations. General Responsibilities Provides experienced assistance with project management activities, resource allocation, and communication. Develops a schedule designed to meet necessary deadlines and communicates with team members. Monitors project progress and handles highly complex issues that arise. Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. Allocates tasks and assignments to lower-level appointed staff and monitors their performance. Performs a variety of administrative skills and prepares correspondence related to the project. Qualifications EDUCATION RequiredHigh school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE Required4 years of relevant experience SKILLS RequiredDemonstrated project management skills. Proficient in English written and verbal communication skills. Excellent collaboration and team-building skills. Demonstrated time management and priority-setting skills. Effective interpersonal skills. Ability to lead/manage others. Ability to drive multiple projects to successful completion. Preferred Strong organizational, project management skills. Entrepreneurial mindset with respect to the development of engaging arts events and programs. Proficiency in social media management tools and strategies. Background in the arts or museums is a plus. Ability to create compelling content for a variety of audiences. Strong administrative skills, including data entry, reporting, and record-keeping. Social media expertise, and a passion for the arts. Work Location IU Northwest Campus Gary, Indiana This is an in-person position. Advertised Salary $19.14 - $30.63 per hour Work Hours 20 hours per week, split across 3-4 days. Hours are flexible around planned university events and programs. There may be the possibility of overtime to meet requirements to be at on-campus events during or after hours. Benefits Overview Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Job Classification Job Classification Career Level: MasteryFLSA: NonexemptJob Function: General AdministrationJob Family: Project Management Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. Equal Employment Opportunity Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD. #J-18808-Ljbffr Indiana University